Business Operations Co-Ordinator and Analyst

Reporting & Analytics : - Develop and maintain Power BI dashboards, reports, and trackers to provide visibility into supplier performance, spend, operational metrics, and key business outcomes. - Analyze operational and financial data to identify trends, risks, opportunities, and actionable insights that support decision-making and continuous improvement. - Compile, automate, and present reporting for stakeholders, ensuring accurate, timely, and meaningful performance reporting across business operations. Purchase Order (PO) Management: - Create, process, and manage Purchase Orders (POs) in alignment with procurement policies. - Track PO lifecycle through to completion, ensuring timely approvals and processing. - Liaise with suppliers and internal teams to resolve PO issues or delays. Contracts Governance & Approval Routing: - Co-ordinate routing of contracts, SOWs, and amendments for internal review and approval across Legal, Procurement, Finance, and Business stakeholders - Ensure all documents follow correct governance workflows and meet compliance requirements - Maintain version control and audit readiness for all contract-related materials Quote & Contract Review: - Review supplier quotes and contracts to extract key details (scope, pricing, terms, renewal dates, deliverables) - Validate alignment between quotes, contract terms, and PO requirements - Identify inconsistencies or risks and escalate to appropriate teams for clarification Invoice Quality Checks: - Review, validate, and reconcile supplier invoices against POs, quotes, contracts, and delivery status. - Flag inaccuracies and co-ordinate issue resolution with vendors, Finance, and Business stakeholders. Data Tracking & Documentation: - Maintain structured logs and records for PO status, contract approvals, invoice audits, and reporting cycles - Ensure all documentation meets audit requirements and is consistently up‑to‑date Stakeholder Co-Ordination: - Work closely with Business Operation Managers, Finance, Legal, Procurement, and external suppliers - Facilitate smooth communication and follow-ups across teams to ensure timely approvals and accurate documentation Tool Proficiency: - Use Excel for data analysis (pivot tables, formulas, VLOOKUP/XLOOKUP, charts) - Use Word for drafting SOPs, summaries, workflows, and formal communications - Use PO, invoice processing,and document routing systems (e.g., SAP, Coupa, Ariba, or similar) High School Diploma, GED, or equivalent. These requirements include, but are not limited to the following specialized security screenings: High School Diploma, GED, or equivalent AND 2+ years technical services experience (e.g., high-availability assembly/manufacturing/critical infrastructure environments such as data centers, oil and gas refineries, hospitals, pharmaceutical) OR Associate's Degree or technical trade certification (e.g., military, trade school), or higher-equivalent education AND 1+ year(s) technical services experience (e.g., high-availability assembly/manufacturing/critical infrastructure environments such as data centers, oil and gas refineries, hospitals, pharmaceutical) OR equivalent experience.