Special Events Assistant (Private Events)

We are seeking a Special Events Assistant to provide administrative and logistical support for events, meetings and other activities hosted by the university. Specific Duties & Responsibilities * Oversee and may assist with the set up and/or movement of furniture, equipment, etc. * Oversee work of vendors (e.g., caterers, photographers, florists, lighting, DJs/musicians, cleaning crew, etc.) and student event staff during events. * Determine when the caterer can leave the event by doing a final walk through with the catering supervisor on duty. * Document event details during the event and complete a final event report at the close of the file and an event report at the conclusion of the event. * Consult with supervisor or senior leader on issues or concerns requiring immediate attention during the event. * Act as a liaison between the security staff and guests. * Present well for any potential clients and visitors stopping by the event set-up. * Ensure adherence to university policies and safety standards. * Other duties as assigned. Physical Requirements for the Job * Ability to navigate event venues and oversee both indoor and outdoor on-site event logistics. * Occasionally lifting and carrying objects weighing 30 lbs. or less. * Occasionally pushing and pulling objects weighing 50 lbs. or less. Minimum Qualifications * High school diploma or graduation equivalent. * Six months of related experience. Due to alcohol service at some events, must be at least 21 years of age. * Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula. Preferred Qualifications Technical Skills & Expected Level of Proficiency: * Event Catering - Awareness * Invoicing - Awareness * Project Planning - Awareness * Site Selection - Awareness * Timelines - Awareness * Vendor Contracts - Awareness * * * Classified Title: Events Assistant Job Posting Title (Working Title): Special Events Assistant (Private Events) Role/Level/Range: ATO 37.5/02/OC Starting Salary Range: $15.70 - $25.25 HRLY ($20.50 targeted; Commensurate w/exp.) Employee group: Casual / On Call Schedule: Monday thru Sunday, varied hours FLSA Status: Non-Exempt Location: Homewood Campus Department name: Private Events Personnel area: Libraries