Catering Administrative Assistant | Part-Time | Palm Springs Convention Center

Welcome page Returning Candidate? Log back in! Catering Administrative Assistant | Part-Time | Palm Springs Convention Center Location US-CA-Palm Springs Job Post Information* : Posted Date 5 days ago(7/16/2026 3:07 PM) Job ID 2026-33294 Location Name Palm Springs Convention Center Category Administrative / Clerical Type Regular Part-Time Location : Location US-CA-Palm Springs Job Post Information* : External Company Name Oak View Group Job Post Information* : External Company URL https://www.oakviewgroup.com/ Location : Postal Code 92262 Location : Address 277 N Avenida Caballeros Job Post Information* : Post End Date 10/16/2026 Oak View Group Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents.  Position Summary The Catering Administrative Assistant provides vital support to the Catering Department by handling administrative tasks and event documentation. This role ensures catering operations run smoothly by keeping records organized, supporting managers, and coordinating with internal teams. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced hospitality environment. They are skilled at managing multiple tasks, supporting staff needs, and ensuring accuracy in event scheduling and documentation The employee must maintain excellent attendance and be available to work a variable event-driven schedule, which includes evenings and weekends. This role pays an hourly rate of $30.00-$32.00 Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching. This position will remain open until October 16, 2026. About the Venue Palm Springs Convention Center is a premier destination for conventions, trade shows, corporate meetings, galas, and special events in the heart of the Coachella Valley. Through innovative culinary programs and exceptional hospitality, OVG delivers a diverse range of food and beverage experiences, including convention concessions, premium catering, banquet services, and customized event dining. Serving thousands of guests annually, the Palm Springs Convention Center offers team members the opportunity to be part of a dynamic environment dedicated to creating memorable guest experiences while supporting world-class events and gatherings. Responsibilities Provide administrative support to the Catering Manager(s) and department leadership.Assist with preparing, editing, and distributing Banquet Event Orders (BEOs) and internal event-related documents.Maintain accurate and up-to-date catering records, staff schedules, and departmental sales calendar and databases.Maintain accurate sales files for all facility events.Communicate with catering staff regarding assignments and event requirements.Prepare and process invoices, purchase orders, and expense reports in compliance with company procedures.Track catering supplies, assist with requisitions, and maintain accurate documentation for inventory needs.Support managers with coordinating pre-event meetings, walkthroughs, and post-event reporting.Answer phones, respond to internal emails, and provide timely assistance to staff and leadership.Take leadership for all menu cards, bar, and concession signage.Ensure compliance with company policies, confidentiality, and health and safety standards.Perform additional duties as assigned by supervisors or managers to support catering operations Qualifications High school diploma or equivalent required; associate’s degree in hospitality, business administration, or related field preferred.Previous administrative experience...