Management Assistant / Office Manager

ICEYEManagement Assistant / Office Manager LocationUnited Arab EmiratesEmployment TypeFull timeLocation TypeHybridDepartmentMissionsRole highlights:Management Assistant / Office ManagerLocation: UAEReports to: CEO of ICEYE UAEEmployment type: PermanentWorkplace model: Remote / HybridEmployment is subject to applicable security screening (incl. SUPO, where required)Why this role matters: As a Management Assistant & Office Manager, you are the organizing force behind busy calendars, meetings, and projects — ensuring clarity, flow, and efficiency in daily operations. You bring structure and calm to a fast-paced environment, enabling leaders and teams to focus on their core priorities.You’ll provide high-level administrative and operational support to the UAE management team, acting as a key point of contact for day-to-day needs and ensuring smooth office operations. Your work keeps the team synchronized, communication seamless, and priorities visible.This is a role for someone who genuinely enjoys administrative excellence — bringing structure, reliability, and calm to a fast-moving environment. You’ll thrive on keeping priorities aligned, solving problems before they arise, and helping others operate at their best. Who We AreICEYE is the world leader in sovereign intelligence from space. We deliver persistent monitoring capabilities to detect and respond to changes in any location on Earth. ICEYE owns the world's largest and most advanced SAR (synthetic aperture radar) satellite constellation. To our customers we provide intelligence with unmatched quality, latency and revisit times, in any weather, day or night. To governments who choose to operate their own constellation we provide this proven capability as a sovereign system. ICEYE-built constellations serve customers in defence and intelligence, environmental monitoring, insurance and emergency management. We enable fast decisions that contribute to a safer future. Founded and headquartered in Finland, ICEYE operates globally with over 1000 employees across Europe, North America, the Middle East, and Asia-Pacific.Your day-to-day responsibilities Support the UAE management team with daily administrative and operational tasks.Act as a key point of contact for internal coordination, ensuring smooth communication between local and global teams.Assist with scheduling, meeting arrangements, and travel logistics for management and visiting staff.Prepare and maintain documentation, reports, and presentations as required by management.Track and follow up on action items, deadlines, and deliverables for the UAE office.Support onboarding and offboarding processes for new hires, including equipment and workspace setup.Manage office supplies, vendor relationships, and facility needs to ensure a productive work environment.Coordinate with building management and external service providers for office maintenance and improvements.Handle basic finance/admin tasks such as invoice processing, expense reports, and petty cash management.Provide ad hoc support for events, visits, and special projects as directed by the management. What we’re looking forRole-specific CompetencesOrganisation & Prioritisation: You manage multiple requests calmly, knowing what needs attention now and what can wait. You balance executive priorities with team-wide needs to keep operations flowing smoothly.Attention to Detail: You notice the small things that keep schedules, documents, and logistics accurate and dependable.Confidentiality & Trust: You handle sensitive information with discretion, protecting confidentiality across both local and global contexts.Proactivity: You anticipate needs, act before being asked, and find clear, practical solutions to complex coordination or scheduling challenges.Bilingual Communication: You navigate confidently between Japanese and English — ensuring clarity, accuracy, and cultural sensitivity in all communication and documentation.Collaboration: You build strong relationships...