Calendar Management and Meeting Logistics Learns or provides calendar management and time planning support for manager(s) (e.g., Director). May manage community space/conference room calendars. Learns and/or aligns calendar based on knowledge of manager's preferences and operating styles (e.g., personal needs, allocation to business priorities). Ensures preparation of meeting setting (e.g., booking rooms, assisting with troubleshooting audio-video [AV] and technical issues). Learns to manage ambiguous situations. Begins to develop relationships with stakeholders across multiple organizations (e.g., business-support professionals, Human Resources [HR], Finance, event planners, peers) to enable their leader and/or team's work. Begins to communicate with external partners and audiences. Contributes to their organization's culture. Supports planning, coordination, promotion, and support for events. Assists with determining event needs and outcomes. Contributes to post event close out (e.g., tracking event results/attendance, distributing post-meeting materials) under guidance of others. Contributes to team morale and building team dynamics. Executes various projects and tasks and completes project deliverables with little or no supervision. Contributes to and oversees planning, tracking, maintenance, and adjustment of equipment and inventory based on stock requirements and business needs. Participates in discretionary budget tracking (e.g., morale, hardware, supplies) and reporting. Performs vendor and supplier management (e.g., ensuring set up for financial processing, opening purchase orders [POs]). Supports large-scale space requests (e.g., annual office restocks, moves, space build outs), liaising between admins, and space planner. Ensures required documents (e.g., immunization records, visas) are obtained for international travel. 2+ years administrative, business support, and/or customer service experience. 3+ years administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work. These requirements include, but are not limited to the following specialized security screenings:
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