Operations Support Coordinator

Your future role at a glance 

Location: Carmel, IN

Facility: Ascension St. Vincent Carmel

Department/Specialty: Nursing Administration

Schedule: Full Time Days

Life at Ascension: Where purpose meets opportunity

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 97,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you’ll find an inclusive and supportive environment where your contributions truly matter.

Benefits that help you thrive

• Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
• Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
• Time to recharge: pro-rated paid time off (PTO) and holidays
• Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
• Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
• Family support: parental leave, adoption assistance and family benefits
• Other benefits: optional legal and pet insurance, transportation savings and more

How you’ll make an impact in this role

This position will be supporting a very busy level III maternity and neonatal service line, in addition to also supporting nursing management and executive leadership. 

Coordinates office services including telephone coverage, supplies, and preparation and distribution of correspondence, meeting materials, and reports.
Tracks and disseminates changes and updates to policies and procedures. Makes recommendations to improve and streamline office functions.
Organizes and maintains filing systems, tracks scheduling information, and ensures that office operating costs are within budgetary constraints.
Responds to internal and external inquiries, providing information, printed materials, or other resources as appropriate.
Coordinates with leadership to support new hires, residents, and associates scheduling to assist staffing needs to include training.
Maintains Google classroom rosters with appropriate associates.
Assists leadership with attendance tracking to include light duty modification, absences, modifying shifts, and associate calls.
Assists leadership with:

• Creation and monitoring safety checklists
• Owning and following up on IT issues for resolution
• Provisioning (NARS/All other Markets or OAARS/ININD, TN, WI)
• Following up on system or equipment tickets
• Ordering and maintaining supplies
• Creation of job aids, read & sign acknowledgements, etc.

What minimum requirements you’ll need

Education:

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
  • Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

What additional preferences we're seeking

Prefer current/previous healthcare administration experience.

Equal employment opportunity employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

Fraud prevention notice

Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process. Our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.

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