Corporate Document Control and Records Manager

Back to jobsCorporate Document Control and Records ManagerSanta Clara, CA or RemoteApplyThanks for your interest in Oklo!  We are searching for a Corporate Document Control and Records Manager to join our team.  Position Description The Document Control Manager is responsible for developing and implementing processes and procedures for document control at Oklo. They will manage the entire lifecycle of documents within Oklo, ensuring that documents are accurately created, stored, tracked, and distributed in compliance with both internal standards and external regulations. This role involves overseeing the organization of digital records, implementing both document management and document control systems, and maintaining version control. This individual will work closely with departments across Oklo to ensure easy access to documents, handle revisions, and ensure compliance with regulatory requirements. They will also support audits and assist in ensuring proper document retention and disposal according to established policies. The Document Control Manager will also collaborate with project teams and external vendors, ensuring smooth communication and timely distribution of documents across departments. A key part of the role is maintaining accuracy, developing and improving document control processes, and implementing improvements to existing systems. This role will also involve direct intake of controlled documents and hands-on implementation of the developed processes and procedures. The ideal candidate will be detail oriented, highly organized, and capable of managing multiple tasks while maintaining regulatory compliance and supporting the overall efficiency of the organization. Specific responsibilities may include: Review company business processes and stakeholder needs to develop record, document, and data storage and access solutions Develop policies, procedures, and work instructions to implement records management and document control strategies Manage the overall data architecture of records and controlled documents, including access restrictions Write document control and document management procedures for use across Oklo Monitor and enforce document control policies and procedures to maintain document integrity Review, edit, and update documentation for accuracy, format, and compliance with company standards, including controlled document intake Collaborate with the quality assurance team to maintain consistent document control practices Revise company-wide document management processes and procedures Train staff on document control and document management process and procedures, both initially and on a recurring basis, as well as generate and maintain training records Minimum Qualifications: A Bachelor’s degree or relevant work experience; more experience is a plus  Experience with digital document management/control platforms Knowledge of document control best practices Strong attention to detail Strong organizational skills Excellent written and verbal communication skills Bonus Qualifications: Experience in a regulated environment Experience with quality assurance (NQA-1 desired but not required) Who you are: A startup person: You aren't driven by titles or hierarchy, and prefer efficiency to excess process. You don't need or expect to have a lot of guidance but you enjoy working in a fast-paced team. If you prefer the culture and feel of a large organization, that is great, but you likely won’t enjoy working with us! There is plenty of important work and plenty of good opportunities with organizations like that. Motivated: You are self-motivated. You bring an enthusiasm to the team, and imbue a sense of passion that goes beyond clocking in and clocking out. This isn’t about a fake or arbitrary “pieces of flair” mentality or lack of work-life balance! It is about being a part of the vision and feeling a part of reaching team goals. A team-player: Oklo genuinely is a team. We aren’t about taking credit...