People & Office Coordinator

People & Office Coordinator LocationSan FranciscoEmployment TypeFull timeLocation TypeOn-siteDepartmentOperationsCompensation$80K – $90K • 0.01% – 0.02%Company OverviewConstruction is one of the largest industries in the U.S., but also one of the least technologically advanced. Every year, firms spend over $60B on teams creating cost estimates for bids. The process relies on tedious “takeoffs”—manually measuring and counting materials from drawings.Bobyard automates takeoffs using computer vision and NLP, making cost estimates 10× faster while reducing errors. We’re a lean startup backed by Primary, Pear, and 8VC, building the next generation of software for the built world.The RoleWe're looking for a People & Office Coordinator to join our Operations team and be the operational backbone of our day-to-day. This is a foundational role at a critical moment in our growth: we're scaling fast, building out our people systems, and need someone who can keep the engine running while we do it.You'll own our office environment, support the employee experience from day one through offboarding, and be the go-to person for the coordination and administrative work that keeps our team focused and our operations running smoothly. You'll work closely with our CEO as an EA, partner with our ops team on office coordination and culture projects and have real ownership over your areas from the start.This is the right role for someone who is organized and proactive, genuinely enjoys creating great experiences for people, wants to grow their career at the intersection of HR and operations, and thrives in a fast-moving startup environment where things are still being built. What You'll DoOffice ManagementOwn the day-to-day operation of our San Francisco office — keeping it stocked, organized, and a great place to workManage vendor relationships including office supplies, facilities, food and beverage, and equipmentCoordinate team events, celebrations, all-hands logistics, and company SWAGHandle office-related contracts, subscriptions, and service coordinationBe the first point of contact for anything office-related — the person who notices what needs to happen before someone has to ask.Serve as the point of contact for office mail, packages, deliveries, and visitor coordinationPeople Operations SupportSupport the new hire experience end-to-end: coordinate logistics, assist with system access, prepare welcome materials, and ensure Day 1 runs smoothlyHelp coordinate process roll out and company communication around policy acknowledgments, company events, new tools, etc.Assist with recurring people programs: engagement surveys, milestone recognition, culture initiativesSupport compliance calendar tracking, flagging key deadlines for required trainings, policy acknowledgments, and filingsAdministrative & Operational CoordinationProvide calendar coordination and scheduling support to the CEO, including booking travel, maintaining his calendar, and other requests.Draft communications and prep materials for leadership, including meeting notes, follow-ups, and internal updatesOwn recurring operational tasks and tracking: make sure nothing falls through the cracksSupport cross-functional coordination across teams, including SDR cohort administration and vendor follow-upMaintain documentation and process records, keeping shared resources current and accessibleIdentify opportunities to improve or systematize recurring operational workflows What We're Looking ForRequired1-3 years of experience in an office management, operations coordinator, EA, or similar roleExceptionally organized with strong attention to detail and the ability to manage multiple workstreams without dropping the ballProactive by nature: you notice what needs to happen and take care of it without being askedStrong communicator, both written and verbal, with a warm and professional presenceComfortable working in a fast-moving, sometimes ambiguous startup environment where priorities can...