Admin & Document Controller

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Key Responsibilities:

• Provide administrative and document control support to site-based project delivery teams
• Coordinate upload and completeness of project documentation in client's shared drive systems
• Manage communication, tracking and control of project documents (submittals, RFIs, design documents, commissioning documents, close-out documents, etc.)
• Conduct project document control audits and produce compliance reports (target: >95% compliance)
• Coordinate contingent worker processes and project status tracking in online IT systems
• Liaise with clients, PMs, contractors and designers regarding document issue, receipt and control
• Support Intel Israel Finance & Cost Control processes, including project approvals and invoice management
• Assist with project scheduling, subcontractor coordination, and procurement setup
• Attend project meetings and provide client reports on project status

Required Skills:

• Outstanding client relationship and communication skills
• Excellent problem-solving abilities with strong attention to detail
• Ability to manage multiple priorities in a high-pressure environment
• Advanced Excel skills; proficient in Word, PowerPoint and Microsoft Project
• Fluent English and Hebrew (written and verbal)
• Proactive, 'can-do' attitude with solution-oriented approach

Preferred Experience:

• 2-3 years in project management, construction management or facilities management
• Experience in large-scale construction, manufacturing or production environments
• Document control and audit experience across multiple construction projects
• Business Intelligence/Data Analytics background (Tableau, Power Pivot)

Location:

On-site –Kiryat Gat, ISR

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.