Budget Specialist II

Job Title

Budget Specialist II

Agency

Prairie View A&M University

Department

Marketing

Proposed Minimum Salary

Commensurate

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

Important Immigration information: 

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee. 

 

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate. 

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The Budget Specialist II, under general supervision, reviews and approves moderately complex budgetary documents and performs moderately complex budgetary analysis for the Office of Marketing and Communications.

The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position. 

Responsibilities:

• Serves as the Office of Marketing and Communications' primary contact for the Budget Office and Payroll Administration; runs monthly pay calculation reports; reviews and verifies for accuracy and makes appropriate changes to payroll actions; prepares monthly payroll reconciliations; works with the appropriate departments to process Account Profiles, Electronic Document Routing and Budget Transfer Forms; initiates Department Budget Requests (DBRs) to establish budgets, process budget changes, and clear departmental deficits in a timely manner. Provides guidance and assistance to department staff regarding budget and payroll funding procedures and related financial processes.
• Assists in monitoring, processing, and tracking funding requests. Collects, analyzes, and reports budget and financial data to support departmental decision-making and budget planning. Makes travel arrangements, prepares leave travel requests and reimbursements, attends budget meetings, orders supplies, prepares purchase requisitions/IDOs, and performs other financial support activities related to departmental operations.
• Reviews, verifies, and/or initiates changes to employee costing allocations and other payroll actions processed in Workday for staff, faculty, and student employees, updating budget information accordingly. Prepares journal and budget entries; monitors all accounts and financial activity; prepares reconciliations; and prepares and maintains budgetary analyses of funds. Assists with the preparation, implementation, monitoring, and reconciliation of the department's annual operating budget and other periodic budget reporting requirements, as applicable.
• Assists in maintaining automated budget, accounting, and payroll systems by reviewing financial transactions, monitoring budget activity, and ensuring the accuracy of budget-related information. May assist in developing procedures, training departmental staff on budget-related processes, and serving as a resource on budget and payroll matters.
• Performs other duties as assigned.

Required Education and Experience:

• Bachelor’s degree in applicable field or equivalent combination of education and experience
• Three years of related experience.

Required Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.

Other Requirements:

• Work beyond normal office hours and weekends.

Special Requirements:

• Applicants with equivalent experience in lieu of a Bachelor’s degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency in lieu of a Bachelor’s degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of seven years of experience.

Job Posting Close Date:  

• 08/07/2026

 

Required Attachments: 

Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box.  Any additional attachments provided outside of the required documents listed below are considered optional. 

• Resume or Curriculum Vitae 

• Cover Letter 

 

Application Submission Guidelines:  

 

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site. 

 

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process. 

 

Background Check Requirements: 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.