Manager, Accounts Payable

Skip To Job Description Manager, Accounts Payable Toronto, ON, Canada Full Time Finance Experienced Share About Xanadu:Xanadu’s mission is to build quantum computers that are useful and available to people everywhere.At Xanadu, we are learners, innovators, researchers, collaborators and problem solvers. We are creating something that has never been built before. What we are doing is extremely hard, the classic moon shot. Few people in their life will be able to be a part of something like this, where if we are successful, the technologies we develop will solve some of the world’s most challenging problems, and literally change the world. And that is something to be excited about!Your role and responsibilities:The Manager, Accounts Payable is responsible for leading and optimizing the accounts payable function, ensuring accurate, timely, and compliant processing of vendor invoices and payments. This role oversees AP operations, strengthens internal controls, manages vendor relationships, and drives process improvements to support the organization’s financial and operational goals.The ideal candidate is a hands-on leader with strong technical accounting knowledge, process improvement mindset, and the ability to thrive in a fast-paced, high-growth environment.Accounts Payable OperationsOversee the end-to-end accounts payable process, including invoice intake, coding, approvals, and payment processingEnsure timely and accurate processing of vendor invoices in accordance with company policiesMonitor AP aging and manage payment cycles to optimize cash flowTeam Leadership & DevelopmentManage, mentor, and develop the accounts payable teamEstablish clear performance expectations and support professional growthAllocate workload and ensure operational efficiency across the teamVendor ManagementMaintain strong relationships with key vendors and partnersResolve invoice discrepancies, payment issues, and inquiries in a timely mannerEnsure vendor records are accurate and up to dateMonth-End Close & ReportingOversee AP-related month-end close activities, including accruals and reconciliationsEnsure completeness and accuracy of AP balances in the general ledgerProvide reporting and insights on AP trends, liabilities, and cash requirementsCompliance & ControlsEnsure compliance with company policies, internal controls, and accounting standards (US GAAP/IFRS)Maintain and improve controls over invoice approval workflows and payment processingSupport internal and external audits by providing documentation and responding to audit requestsProcess Improvement & AutomationIdentify and implement process improvements to enhance efficiency, scalability, and accuracyDrive automation initiatives (e.g., invoice scanning, workflow tools, ERP enhancements)Standardize procedures and maintain up-to-date documentationCross-Functional CollaborationPartner with Procurement, Finance, and business units to ensure accurate coding and approval of expensesCollaborate with Treasury on cash flow planning and payment strategiesSupport Finance leadership with reporting and operational insightsAd Hoc ProjectsLead or support special projects, system implementations, and process transformation initiativesBasic qualifications and experience:Bachelor’s degree in Accounting, Finance, or a related field5–8+ years of accounts payable or accounting experience, including supervisory experienceStrong understanding of AP processes, internal controls, and financial reportingExperience managing high-volume invoice processingAdvanced Excel skillsStrong leadership and team management abilitiesExcellent attention to detail and organizational skillsStrong problem-solving and decision-making capabilitiesEffective communication and stakeholder managementContinuous improvement mindsetPreferred qualifications and experience:CPA designation or working toward certificationExperience with ERP systems (e.g., NetSuite,...