Site Administrative Assistant - Engineering Solutions

Skip to main contentJobsDashboardProfileJoin Talent NetworkSign InEnglishSingle PositionENGAGE. INSPIRE. DEVELOP.View All JobsSite Administrative Assistant - Engineering SolutionsLivingston, United KingdomApply NowAdd to Job CartFind out how well you match with this jobUpload your resumeJob descriptionCompany blogJob IDR040235About usAt Plexus, our vision is to help create the products that build a better world.  By embracing an innovative culture of excellence, we pride ourselves on designing, manufacturing and servicing some of the world’s most transformative products. From life-saving medical technology and mission-critical defense solutions to sophisticated industrial automation, we’re proud to partner with our customers to bring their complex ideas to market. Visit Plexus.com to learn more about our unwavering commitment to our vision. Living Our ValuesWith a vision rooted in the wellbeing and inclusive engagement of our team members, our customers, their end users and our communities, people are the heart of what we do and who we are. Our values unite and guide us in everything that we do. Our values include: Growing our People, Building Belonging, Innovating Responsibly, Delivering Excellence and Creating Customer Success. As part of our team, you’ll do impactful work within an inclusive environment where everyone works together to achieve extraordinary outcomes. You’ll be empowered to reach your full potential through managing your own personalised development plan and access to our learning and development programs.We are seeking a highly organised, proactive, and forward-thinking Site Administrative Assistant to join our Bathgate Design Centre.In this role, you will provide critical operational support to our leadership teams, drive site engagement initiatives, and champion process efficiency. The successful candidate will manage day-to-day administrative coordination, foster a positive site culture, and leverage digital tools and AI to optimise workflows within a fast-paced environment.Key ResponsibilitiesSite Coordination & Logistics: Act as the primary point of contact for the facility. Manage comprehensive UK and international travel arrangements (flights, hotels, vehicles, and visas) for the leadership team and senior staff. Coordinate logistics for external visitors and liaise with cleaning and office supply partners.Reports, Communication & Meetings: Prepare professional management reports and presentations using Google Workspace, ensuring the timely collection of data from global colleagues. Attend key meetings to accurately record minutes and track follow-up actions.Culture & Engagement: Coordinate site-wide events and activities—including team gatherings, recognition awards, volunteering initiatives, and charity drives—to support a positive workplace culture.AI Adoption & Process Improvement: Identify opportunities to integrate AI tools and modern software into daily workflows, automating routine tasks and driving continuous process improvement.Team Collaboration & Support: Work closely with the wider administrative team, providing cross-functional backfill support for the Customer Experience Assistant (such as meeting space coordination and visitor hosting.What We Are Looking ForAs administrative functions evolve, this role requires an individual who can leverage modern technology to streamline routine tasks, allowing a stronger focus on high-impact coordination and site support.The ideal candidate will demonstrate:Independent Decision-Making: A proven ability to work autonomously and advance key site initiatives independently, whilst maintaining the professional judgment to seek stakeholder buy-in when required.Stakeholder & Scope Management: Competence in managing competing priorities across multiple stakeholders, with a proactive approach to adopting new systems and seeking guidance during complex projects.Tech-Forward Skills: Advanced proficiency in standard office software (specifically Google...