Business Assistant

As a Business Assistant in Fincloud, you will support senior leaders in a fast-paced environment. You will use your executive assistant expertise to manage competing priorities while delivering exceptional administrative support. We are looking for a highly organized and resourceful professional who demonstrates discretion, strong time management, and a commitment to high-quality outcomes.

This Business Assistant role will focus on supporting Managing Directors and Executive Directors within Fincloud.

Job responsibilities

• Manage complex calendars, including internal and external meetings, conference calls, off-sites, town halls, and skip-level meetings.
• Coordinate business travel arrangements and support expense processing in accordance with company policies.
• Handle internal and external stakeholder interactions and coordinate departmental scheduling activities.
• Partner with relevant teams to ensure timely and accurate expense submissions and policy compliance.
• Collaborate with business management teams and key stakeholders across the organization.
• Utilize internal systems to maintain accurate records, generate reports, and compile business information.
• Maintain distribution lists, technology inventories, and other administrative processes.
• Develop an understanding of business priorities and adapt support accordingly.
• Partner with other assistants to provide coverage and ensure seamless team support.
• Contribute to presentations, projects, and training initiatives as appropriate.
• Support the delivery of business objectives through proactive administrative assistance.

Required qualifications, capabilities, and skills

• Demonstrated ability to build and maintain professional business relationships.
• Advanced calendar management skills with the ability to prioritize competing demands.
• Excellent written and verbal communication skills.
• Proven experience coordinating complex travel arrangements and itineraries.
• Strong organizational skills with a proactive and ownership-driven approach.
• Advanced proficiency in business technology and administrative systems.
• Understanding of expense management processes and policy compliance.
• Ability to work effectively under pressure and collaborate with stakeholders at all levels.
• High attention to detail and commitment to delivering quality results.
• Flexibility and adaptability within a changing business environment.
• Strong teamwork and problem-solving abilities.

Preferred qualifications, capabilities, and skills

• Experience supporting senior executives within a large corporate environment.
• Knowledge of financial services or investment banking environments.
• Experience coordinating large meetings, events, or business activities.
• Ability to contribute to presentations, projects, and process improvement initiatives.
• Experience partnering with cross-functional teams and support organizations.
• Ability to navigate complex organizational structures and stakeholder groups.
• Experience mentoring colleagues or serving as a role model within a team.