Permit & Operations Coordinator

Pavion Connects and Protects by providing innovative fire, security, and communication integration solutions to customers across the globe.  We bring industry-leading expertise to clients in enterprise, healthcare, education, government, data center, and retail industries. Global Reach. Local Service.

As a global leader, Pavion specializes in the design, installation, service, and maintenance of cutting-edge fire alarm systems, critical communications, video surveillance, access control, and advanced AV technologies. Our mission is to bring clarity and transformation to safety, security, and communication through integral technology and radical service.  

Pavion and our family of companies are seeking a talented and motivated Permit & Operations Coordinator to join our security business unit.

Primary Responsibilities:

Permit Lifecycle Management

• Coordinate all activities associated with obtaining permits for customer projects, including application preparation, submission, tracking, and approval.
• Serve as liaison between Project Management, Operations, Shared Services, and permitting authorities.
• Schedule and track required inspections.
• Manage permit closeout activities and final approvals.
• Maintain permit records and provide status reporting.

Operations Support & Compliance

• Assist with tracking and monitoring safety compliance requirements and related documentation.
• Support the collection, organization, and maintenance of project closeout documentation.
• Ensure operational records are accurate, complete, and readily accessible.
• Collaborate with Operations leadership to support regulatory compliance and process improvement initiatives.

Administrative Support

• Coordinate office supply inventory and ordering.
• Maintain organized electronic and physical filing systems.
• Provide administrative support to the Operations team as needed.
• Prioritize and manage multiple tasks, deadlines, and competing priorities in a fast-paced environment.

Other duties as assigned

Basic Qualifications:

• High school diploma or equivalent required.
• Minimum of two (2) years of experience in an office, administrative, or project support environment.
• Proficient in Microsoft Office and other business software applications.
• Strong organizational, time management, and prioritization skills.
• Ability to manage multiple assignments and meet deadlines.
• Strong written and verbal communication skills.
• Detail-oriented with the ability to maintain accurate records and documentation.

Preferred Qualifications:

• Experience working with permitting processes, project coordination, field operations, or regulatory compliance activities. 
• Experience interacting with municipal agencies, inspectors, or regulatory authorities. 
• Strong problem-solving skills and ability to work independently. 
• Ability to effectively collaborate with cross-functional teams and external stakeholders.  

 The hourly pay range for this position is $25.72–$38.28 per hour.  The starting hourly pay will be determined based on qualifications, experience, education, skills, certifications, and internal equity. We also offer a comprehensive benefits package.

Disclaimer:  This job description should not be construed to imply that these requirements are the exclusive standards of the position.  Incumbents will follow any other instructions, and perform any other related duties, as may be required.  The employer has the right to revise this job description at any time.  The job description is not be construed as a contract for employment. 

Pavion is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. 

If you require accommodation or assistance during the application process, please contact us at Careers@pavion.com . Kindly note that resumes submitted to this email address will not be reviewed. Thank you for your understanding.