Office Coordinator & Executive Assistant

Job Description

What is the opportunity?

As Office Coordinator & Executive Assistant, you'll drive operational excellence by managing workplace operations and strategic administrative functions for RBCIS. You'll serve as the central coordinator between RBCIS, Corporate Real Estate, and Building Management while providing targeted executive support to the Managing Director, Enterprise Digital Asset Custody Product Management and Strategy

What will you do?

• Coordinate workplace services including maintenance requests, access management, office equipment, inventory, supplies, and employee workspace needs.
• Proactively monitor and enhance workplace operations by identifying operational risks and opportunities, implementing solutions that drive efficiency and employee experience, and independently resolving day-to-day issues.
• Support workplace initiatives including office moves, reconfigurations, renovations.
• Develop and recommend process improvements and service delivery solutions that support business objectives and positive employee experience.
• Partner with Joint Health and Safety Committee to support workplace health, safety, and compliance activities.
• Coordinate remote oversight of Meadowvale office activities (repairs, neighbourhood maintenance) with on-site volunteer support and occasional site visits.
• Maintain workplace documentation, floor plans, procedures, and records while ensuring consistent organizational standards.
• Effectively represent the MD’s and business unit through professional and collaborative interactions with executive assistants across the enterprise, manage travel arrangements, expense reports, and calendar management with attention to cost effectiveness and accuracy.

What do you need to succeed?

Must haves:

• College Diploma or University graduate preferred or equivalent experience.
• 3-5 years of administrative support and office management experience in a financial services or corporate setting
• Advanced knowledge of Microsoft Office (Outlook, Word, Excel, and Power Point) and Adobe Acrobat
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, clients, external partners and donors.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to details.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable.
• Leaders who support your development through coaching and managing opportunities
• Ability to make a difference and lasting impact.
• Work in a dynamic, collaborative, progressive, and high-performing team.
• Flexible work/life balance options.
• Opportunities to do challenging work.
• Opportunities to take on progressively greater accountabilities. 
• Access to a variety of job opportunities across business.

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address:

RBC CENTRE, 155 WELLINGTON ST W:TORONTO

City:

Toronto

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

WEALTH MANAGEMENT

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2026-08-06

Application Deadline:

2026-08-21

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Compensation for this position (including salary and discretionary/variable payments) will be determined by factors, including but not limited to candidate's experience, skills, registration status, performance, individual goals, market conditions, and business needs.

Pay Range

The expected pay range for this position is:

$46,000.00 - $70,000.00

The pay range provided is for the primary work location referenced in the Additional Job Details section of this job posting. Pay ranges may differ based on location. If the posting lists multiple job locations, a recruiter can confirm availability of the role and the relevant pay rage for the additional locations listed. RBC supports pay transparency and we strive to ensure all pay ranges are competitive, fair, and equitable.

You have the potential to earn RBC's discretionary variable compensation program which gives you an opportunity to increase your total compensation, provided that business meets its performance targets and you meet your individual goals.

Our Employment Opportunities

At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

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Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.

RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail.