Administrative Receptionist (OCP26405)

Job # OCP26405

Job Title Administrative Receptionist

Office Location Brookshire, TX

Business/Department Power Electronics Systems/Facilities

Sales Territory, if applicable

General Role Description

Receive and assist visitors and callers as the first point of contact with the Company and provide administrative services

Role Accountabilities

-    Greet visitors, evaluate their needs, and notify their hosts, refer, or respond appropriately, with discretion and confidentiality, ensuring company and personal information is protected

-    Evaluate incoming calls and respond or refer, as appropriate, with discretion and confidentiality, ensuring company and personal information is protected

-    Ensure compliance with the visitor management system, including visitor usage, identification verification, signatures, badges, and recordkeeping and reporting

-    Plan, organize, and execute arrangements for business meetings and classes

-    Ensure travel and lodging arrangements are coordinated with the Company’s travel agent, as requested

-    Plan, organize, and administer a variety of Company activities, as requested

-    Answer the facility’s main phone number, greet visitors and respond to general business inquiries and direct to appropriate internal contacts

-    Ensure sufficient and appropriate office and cleaning supplies are ordered and available, maintaining optimal inventory levels

-    Issue safety PPE to visitors touring the factory

-    Coordinate with vendors for office services and maintenance, as requested

General Employee Accountabilities

-    Bring full effort to bear on tasks assigned by manager

-    Give manager best advice

-    Give earliest notice when work cannot be delivered as specified

-    Cooperate and collaborate with peers and interact cross-organizationally as specified by manager

-    Exemplify Company Core Values: Integrity, Client Focus, Team Orientation, and Personal Commitment

-    Comply with all Company policies, practices, and procedures and all regulations and laws

-    Recommend viable improvements proactively

-    Ensure effective utilization of business tools and processes

Requirements

Minimum Qualifications

-   High school diploma or equivalent

-   2 years receptionist experience in a professional office environment

-   Demonstrated successful experience safeguarding sensitive information with discretion and confidentiality

-   Demonstrated successful experience with administrative, clerical, and office systems and equipment

-   Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts

-   Demonstrated successful and positive personal leadership, interpersonal, organizational, administrative, and communication skills

-   Demonstrated continuous improvement in areas of responsibility

-   Proficiency in Microsoft Windows, Outlook, Excel, Word and PowerPoint

-   Availability to travel less than 5%

Preferred Qualifications

-   Associate degree in a related field of study

-   3 years of administrative experience in a high volume manufacturing environment

-       3 years of administrative experience in a global, high growth, engineering services organization

-   Demonstrated experience with a visitor management system

Link to TMEIC Corporation Americas website:  https://www.tmeic.com/.  To be considered an applicant for any available positions, individuals must complete an online job application for each posting.  A resume may be attached to the online application but is not considered a substitute for the information in the application.  Applications will be considered only for the specific position for which the application is submitted..

EEO/AA/M/F/Vet/Disability Employer