Administration Assistant

Note to candidates: this role is based out of Glomfjord, Norway

About Nscale

Nscale is the GPU cloud engineered for AI. We provide cost-effective, high-performance infrastructure for AI start-ups and large enterprise customers. Nscale enables AI-focused companies to achieve superior results by reducing the complexity of AI development. Our GPU cloud bolsters technical capabilities and directly supports strategic business outcomes, including cost management, rapid innovation, and environmental responsibility.

At Nscale, our Operations team plays a critical role in supporting the people, processes, and facilities that keep our AI infrastructure running smoothly. As we continue to scale our data centre footprint across Europe, we're looking for talented individuals who thrive in fast-paced environments and enjoy making a meaningful operational impact.

We thrive on a culture of relentless innovation, ownership, and accountability, where every team member takes pride in their work and drives it with excellence and urgency. As an Nscaler, you'll build trust through openness and transparency, where everyone is inspired to do their best work. If you join our team, you'll be contributing to building the technology that powers the future.

About the Role

We are hiring an Administration Assistant to support the day-to-day operations of our Glomfjord data centre.

Working closely with the Site Director and Infrastructure Operations team, you'll play a vital role in ensuring the smooth running of our site by providing administrative support across workplace operations, procurement, finance, travel coordination, and documentation.

This role is ideal for someone who is highly organised, proactive, and enjoys working in a fast-paced operational environment where no two days are the same. You'll collaborate with colleagues across multiple functions while helping maintain the efficient operation of one of Europe's next-generation AI data centres.

What you'll be doing

Administrative Support

• Provide day-to-day administrative support to the site leadership team.

• Prepare documents, presentations, reports, and general correspondence.

• Organise meetings, prepare agendas, capture actions, and follow up where required.

• Monitor shared administrative mailboxes and ensure enquiries are directed appropriately.

Calendar, Travel & Meeting Coordination

• Coordinate diaries and meeting schedules for site leadership.

• Book travel, accommodation, meeting rooms, and catering for employees and visitors.

• Support the organisation of internal meetings and site visits.

Procurement & Financial Administration

• Support Procurement and Logistics teams with purchase order administration.

• Maintain procurement records and monitor order status.

• Assist with invoice processing and provide administrative support to Finance.

• Maintain accurate records relating to procurement and financial administration.

Documentation & Compliance

• Maintain organised digital and physical filing systems.

• Ensure policies, procedures, training records, and operational documentation remain accurate and up to date.

• Support Health & Safety administration and compliance documentation.

• Assist with maintaining records required for audits and regulatory compliance.

Office & Workplace Management

• Manage office supplies, stationery, kitchen facilities, and general workplace resources.

• Help maintain a safe, organised, and professional working environment.

• Support visitors, contractors, and new starters as required.

Reporting & Operational Support

• Prepare routine reports, spreadsheets, trackers, and presentations.

• Support the Site Director with administrative reporting and operational coordination.

• Provide general administrative assistance across the wider site and Operations team.

• Continuously identify opportunities to improve administrative processes and efficiency.

About You

Required Experience

• 2+ years of experience in an administrative assistant, office coordinator, workplace support, or similar role.

• Experience working in fast-paced environments such as technology, logistics, construction, manufacturing, or industrial operations.

• Excellent organisational and time management skills with the ability to manage multiple priorities.

• Strong attention to detail and commitment to maintaining accurate records.

• Experience supporting multiple stakeholders across different business functions.

Technical Skills

• Strong proficiency with Microsoft 365 (Outlook, Excel, Word, PowerPoint, Teams, SharePoint) or Google Workspace.

• Comfortable learning new internal systems, procurement platforms, and document management tools.

• Experience maintaining administrative records, trackers, and documentation.

Personal Attributes

• Fluent in English, with Norwegian language skills required to support local vendors, contractors, and municipal stakeholders.

• Highly organised with excellent planning and coordination skills.

• Proactive, resourceful, and able to anticipate administrative needs.

• Strong interpersonal and communication skills.

• Professional, discreet, and trusted to handle confidential information.

• Collaborative team player with a positive, service-oriented approach.

• Willing to work on-site in Glomfjord on a full-time basis.

What we can offer you

At Nscale, you'll find a collaborative, supportive, and innovative environment where your contributions spark real impact. We're building something extraordinary, and we want you at the core.

Highly competitive package (base + equity) with reviews every 12 months. 🚀

Join one of the fastest-growing AI infrastructure companies and help support the operations behind Europe's next generation of AI infrastructure. ✨

Expect a dynamic progression plan tailored to your ambitions. Grow by taking on new challenges, expanding your skills, and building a long-term career with us.

Human-First Flexibility: We treat you as humans first. 🫶🏽 Our flexible workplace trusts Nscalers to deliver while recognising the importance of balance and wellbeing.

Learning & Development: Access training, development opportunities, and exposure to one of the fastest-growing sectors in technology.

Equal Opportunities Statement

We strongly encourage applications from people of colour, the LGBTQ+ community, people with disabilities, neurodivergent people, parents, carers, and people from lower socio-economic backgrounds.

If there's anything we can do to accommodate your specific situation, please let us know.

The responsibilities outlined in this job description are not exhaustive and are intended to provide a general overview of the position. The employee may be required to perform additional duties, tasks, and responsibilities as assigned by management, consistent with the skills and qualifications required for the role.

For information on how Nscale handles candidate personal data, please see our Employee & Candidate Privacy Notice: Here.