Undersea Security Program Senior Executive Assistant

Arlington, VAFull-time$85k–$125k

Sonalysts, Inc. is seeking a Senior Executive Assistant who will be the heartbeat of the Undersea Security Program (USP) (OPNAV N975) office at the Washington Navy Yard which supports multiple defense-orientated projects. Your advanced organization, prioritization, and “big-picture” thinking will enable executive level success in systems that directly contribute to the safety and security of our nation. Your ability to anticipate needs and act proactively will allow you to thrive in this position.

Who We Are

Sonalysts, Inc. is a small, 100% employee-owned business (ESOP) supporting diverse customers across the Navy, Air Force, Space Force, Army, and other defense and commercial sectors. Our employees come from military, technical, analytical, and creative backgrounds—and all contribute to solving the defense industry’s most complex challenges. As an employee‑owner, you will have a voice in shaping both your work and the company’s direction.

What you will be doing

You will act as the USP Executive team’s right-hand partner, orchestrating schedules, communications, and information flow so leadership can focus on strategic decision-making. You will enable sound technological analysis through professional technical integration of all N975 office and personnel resources. Responsibilities include, but are not limited to, the following:

Strategic Calendar Management

Own the N975 Director’s and Deputy Director’s full schedule; internal and external
Integrate and deconflict with the N975 Technical Director’s schedules
Prioritize conflicting requests, manage and adapt to short notice changes

Executive Travel Coordination

Arrange itineraries, flights, lodging, and ground transportation
Manage travel orders and expense vouchers in the Defense Travel System
Submit Visit Requests for classified events
Provide logistical information for all visited locations

Executive Level Communications

Draft, edit, and disseminate classified and unclassified correspondence
Receive and route incoming correspondence and formal technical products
White paper development and delivery for proposed tasks

Manage Information and Data

Maintain records of received documentation and data
Support maintenance of the N975 Program Technical Library
Control classified documents, records, and packages
Maintain repositories, checklists, procedures, and documentation libraries
Transfer approved data from classified and unclassified networks
Participate in the preparation of briefing materials for senior leadership oversight groups

Coordinate meetings, reviews, and other internal/external events

Set agendas, circulate read-aheads, and track follow-ups
Coordinate decision briefs
Determine and execute meeting logistics and facility preparation
Submit, monitor, and coordinate classified visit access requests
Verify GENSER clearances of visitors

Office Management

Provide senior administrative services to USP Technical Directors and Program Managers
Manage logistics of facilities to include GENSER and SCI spaces
Coordinate cleaning and maintenance schedules
Manage reportable equipment inventories
Coordinate IT services and equipment
Manage facility and supply purchases

What’s in It for You

Providing important support to various projects and key systems to our nation’s defense
Salary ranges between $85,000 - $125,000, dependent on experience, qualifications, and other relevant business criteria.
Hands-on experience with real-world defense projects and innovative technical teams
Becoming an integral part of an innovative employee-owned company which includes:

Flexible Time Program enabling an optimal work-life balance by permitting partners to arrange their work around personal appointments, parent-teacher conferences, children’s activities and the like, so long as the partner gets the job done on-time.
Paid Time Off
401(k) Plan with company match
Employee Stock Ownership Plan (ESOP)
Sales Bonus Program
Special Performance and Retention Bonus Program
Health and Dental Insurance
Dependent Care Assistance Plan
Health Care Reimbursement Plan
Employee Referral Bonus Program
Professional Development through Tuition Reimbursement Program, Online Training Program and Targeted Skills Program
Relocation Assistance

Required Qualifications:

Bachelor’s degree in Business Management, Communications, Public Relations, Engineering Management, or other related field OR ten years of equivalent experience in Executive level support
At least five years of experience in Executive level support
Experience in using Microsoft Office tools (Outlook, Word, Excel, Powerpoint, Teams, etc)
Experience in using the Defense Travel System (DTS)
Must be a U.S. citizen, possessing a U.S. Department of Defense (DoD) SECRET clearance and eligible for a TOP SECRET clearance*

Strongly Desired:

Professional Certifications such as Certified Administrative Professional (CAP), Project Management Professional (PMP), or Microsoft Office Specialist (MOS)
Experience in using Microsoft Sharepoint
Experience in using the Defense Information System for Security (DISS)
Certification as a Data Transfer Agent
Strong business writing and editing; ability to craft executive‑level products

*Obtaining a U.S. Government security clearance involves a comprehensive background check. Candidates are eligible for a clearance if they have demonstrated sound financial management (including good credit) over time, are free of criminal records, have limited foreign contacts or ties, and other factors indicative of a position of trust to protect information sensitive to the U.S. Government.

Sonalysts, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to and will not be discriminated against on the basis of, race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, disability, or other basis protected by law.

This job is not available to residents of New York City because of local law restrictions there.

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