Executive

Essential Functions

• Perform organizational contract development and management.
  1. Create contract ID for all draft and signed contracts in system in accordance with set criteria.
     1. Process contracts for execution/ signature in e-signature tools in accordance with set criteria
     2. Coordinate with stakeholders while executing contracts.
     3. Ensure contracts are properly approved and executed as per approval/ execution process including review of all necessary approvals i.e., legal, pricing and tax along with review of any forms before sending draft for execution.
     4. Ensure accuracy and appropriateness of contract text and attachments. 
  2. Ensure contracts are properly entered into organizational database.
     1. Maintain an up-to-date folder wise repository at appropriate places in Share Drive and cloud or at such other new Contract Management platform from time to time in accordance with set criteria.
     2. Administration of contract databases/repositories using contract management software or tools
     3. Update metadata of draft and signed contracts
     4. Identify, categorize, abstract and capture key information in the specified format.
  3. Maintain up to date data and reports on work performed by self; share with Supervisor as and when requested; also share additional/ supporting data once requested.
  • Coordinate with IT and end users on technical issues and make sure the issues are addressed resolved/fixed appropriately.
  • Help in preparing periodic reports for internal and external circulation.
  • Help in developing standards for Contract Management system, including manuals and user guides.
  • Ensure accuracy and appropriateness of contract text and attachments.
  • Contribute to contract strategy meetings to identify issues and client requirements.
  • Develop standards for contracts.
  • Take ownership of project and run with them to completion.
  • Adhere to timelines and deliverables.
  • Build and maintain effective relationships across various levels in different departments.
  • Conduct regular trainings for end users on Contract Management system including training Account Managers on signature/ execution process.
  • Participate in various domain & skill-enhancing trainings and development sessions for overall professional development.
  • Ensure compliance with internal policies and procedures, external regulations and information security standards.
  • Provides support in legal research, document preparation, and contract management, assisting attorneys and legal teams in various tasks.

Ensure contracts and proposals are properly entered into organizational database
Ensure accuracy and appropriateness of contract text and attachments
Review contractual performance of both parties to ensure compliance with terms
Contribute in contract strategy meetings to identify issues and client requirements
Develop standards for contracts
Take ownership of project and run with them to completion
Adhere to timelines and deliverables
Identify, categorize, abstract and capture key information in the specified format
Review different agreements for adherence to defined contract management position
Administration of contract databases/repositories using contract management software or tools
Build and maintain effective relationships across various levels in different departments
Ensure compliance with internal policies and procedures, external regulations and information security standards

Bachelor�s degree in Paralegal Studies, Legal Studies, or related field. 1 - 2 Years