FBS Specialist II

Job Title

FBS Specialist II

Agency

Texas A&M University

Department

FMO Financial Management Operations

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Finance & Business Services Specialist II within Texas A&M University’s Centralized Finance and Business Services, under supervision, is responsible for processing routine repetitive tasks related to general accounting, purchasing, payables, and receivable transactions; and providing support to both internal staff and external customers.

Essential Duties

Clerical Support

• Initiates data entry into various systems

• Initiates basic payment inquiry research and responses or correction entries

• Performs other clerical tasks as assigned

• May assist with data entry corrections

• May assist with missing items for reconciliation

• May assist with gathering transaction data/information

• May perform specialized tasks for one or more units

• May respond to customer service inquiries

Accounting / Purchasing Support

• Compiles and scans incoming documentation for transactions including vouchers, payment cards, and vendors

• May assign costing allocations to payables

• Creates invoices

• Establishes invoices or receipts within systems to process payments

• Assigns commodity or account codes to requisitions and invoices as directed

• Reviews routine/standard transactions for compliance and approval as directed

• Sets up invoices or receipts within systems to process payments

Department Use

• Responsible for providing customer service & or accounting related duties to 26 different Texas A&M University System Members for the Aggie Buy, FAMIS, USAS & Emburse systems

• Provides service by accurately setting up new and maintain current vendor records for 26 different Texas A&M University System Members for the Aggie Buy, FAMIS, USAS & Emburse systems

• Provides customer service and navigation to vendors through the vendor portal (Total Supplier Management) in Aggie Buy

• Review W9’s for TINS matching through the IRS website

• Verifying vendors & individuals for Export Control by checking Visual Compliance database

• Set up & maintain state mail codes for the system members through the Texas Comptroller’s program USAS

• Enter or review accurately direct deposit information provided by vendors & individuals

• Maintain a 1% error rate or below to meet expectations

What You Need to Know

Salary: Commensurate with experience

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.  

Required Education and Experience

• High School Diploma or equivalent combination of education and experience

• Three years of related experience

Knowledge, Skills, and Abilities

• Knowledge of word processing, spreadsheet, and database applications

• Ability to multitask and work cooperatively with others

• Ability to communicate clearly and effectively to ensure understanding

Other Requirements and Factors

• This position is security sensitive

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.    

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.