Expression of Interest: Project Assistant (Proposals) - English Advanced

Provide proposal development support through formatting, compliance breakdowns, graphics coordination, resume preparation, bid tracking, and other production-related activities that help proposal teams deliver compliant, high-quality submissions.

Core Responsibilities:

• Assist with writing, editing, formatting, and proofing proposals, reports, and related documents.
• Create proposal templates and break down RFP/RFI/RFQ requirements into key components.
• Prepare graphics, resumes, and other supporting materials for proposal packages and SOQs.
• Provide production support, proposal closeout assistance, and online bid tracking support.
• Maintain branding consistency and support efficient document preparation across the team.

Competencies and Behaviors:

• Demonstrates strong attention to detail and follows established processes consistently.
• Responds quickly to deadlines and shifting priorities with a service-oriented mindset.
• Works collaboratively with proposal leaders and support teams.
• Shows initiative in learning proposal tools, branding standards, and compliance requirements.
• Communicates effectively and actively listens.

Key Performance Indicators:

• ≥ 95% on-time completion of assigned proposal tasks and deliverables
• Supports 100% on-time submission for assigned proposals Accurately applies branding, formatting, and compliance requirements.
• Produces effective support graphics and well-organized proposal materials.
• Demonstrates responsiveness, teamwork, and attention to detail.
• Responds to team requests within same business day (≤ 24 hours).
• 60-70% usage of automated proposal platform.

Skills: 
Proficiency in Microsoft Office, PDF tools, and basic Adobe Creative Cloud.

Education and Experience Requirements: 
Bachelor’s degree preferred. Typically requires 1–3 years of relevant experience supporting writing, editing, proposal coordination, marketing, communications, or related functions.