Lead Executive Administrator

As a Lead Executive Administrator here at Solstice, you will provide high-level administrative support to our executive team. Your role will involve managing schedules, coordinating meetings, handling communications, and ensuring the smooth operation of executive functions. You will be the key point of contact for internal and external stakeholders, facilitating effective communication and collaboration.

In this role, you will impact the efficiency and effectiveness of our executive team by ensuring that all administrative tasks are handled seamlessly. Your organizational skills and attention to detail will enable our executives to focus on strategic initiatives, driving the success of Solstice.

Key Responsibilities

• Diary management for the Business Leader to include meeting planning and invitations as well as providing a rolling 12 month planning system for all direct reports and employees for key activities and events.
• Plan travel including flights, hotels, car hire, pick ups, visas, meeting confirmations etc
• Provide support for customer and VIP visits into the region including visas, hotels, pick ups, gate passes etc.
• Arrange/support internal and external meetings, conferences, company events, international trade shows etc.
• Handle letters, faxes, e-mails and general incoming and outgoing correspondence as required.
• Assist in the production of monthly reports, customer mailshots and internal communications etc.
• Produce high quality Power Point presentations as required for key company meetings and events.
• Organize and maintain office supplies, as required, to support the day to day business needs including the raising of PO's with external suppliers, monitoring stock levels and keeping costs under budget.
• Process expense reports and invoices.

YOU MUST HAVE

• Bachelor's Degree or equivalent
• Ability to easily and effectively juggle many priorities and competing demands.
• Ability to focus on important information and identify key details.
• Professional and courteous communication
• Strong organizational skills
• Excellent computer literacy in a variety of Microsoft and web-based programs
• Highly dependable and trustworthy and able to manage conflicting priorities and deadlines.
• Administrative assistant experience