Real Estate Deal Analyst & Coordinator

Real Estate Deal Analyst & Coordinator – Remote | U.S. Hours

Position Type: Part-Time to Full-Time, Remote
Schedule: 30+ Hours/Week | U.S. Business Hours
Industry: Real Estate Investing

About the Role

We’re hiring a highly organized and analytical Real Estate Deal Analyst & Coordinator to help manage and optimize a growing real estate investment pipeline.

This role combines deal analysis, transaction coordination, pipeline management, and operational support. You’ll help evaluate opportunities while ensuring active deals continue moving efficiently from initial lead through closing.

You’ll work closely with internal stakeholders, buyers, sellers, agents, title companies, and other partners to keep communication organized, deadlines on track, and deal information accurate.

If you understand real estate transactions, enjoy working with numbers and data, and are exceptionally organized, this role is a strong fit.

What You’ll Own

Real Estate Deal Analysis

• Review property information, transaction details, and potential investment opportunities.
• Analyze financial and operational data to support acquisition decisions.
• Review deal structures and identify important considerations or potential risks.
• Prepare clear deal summaries and recommendations for leadership.
• Maintain accurate supporting information for investment opportunities.

Deal Pipeline Management

• Track active opportunities from initial lead through closing.
• Maintain visibility into:
• Deal status
• Next steps
• Deadlines
• Follow-ups
• Closing milestones
• Ensure critical tasks and deadlines are completed on time.
• Identify potential bottlenecks or risks before they delay transactions.
• Keep stakeholders informed of deal progress and outstanding items.

Transaction Coordination

• Coordinate communication between:
• Buyers
• Sellers
• Real estate agents
• Title companies
• Internal stakeholders
• External partners
• Schedule calls, meetings, and transaction-related follow-ups.
• Ensure all parties have the information they need to keep deals progressing.
• Follow up proactively on outstanding documents, decisions, and next steps.

CRM & Deal Documentation

• Maintain accurate CRM records, notes, activities, and deal statuses.
• Keep property and transaction information organized and accessible.
• Prepare reports and supporting deal documentation.
• Ensure CRM records accurately reflect current deal status and next actions.
• Maintain clean documentation throughout the transaction lifecycle.

Reporting & Operational Visibility

• Provide leadership with clear visibility into the active deal pipeline.
• Prepare deal status updates and pipeline reports.
• Highlight:
• Upcoming deadlines
• At-risk transactions
• Outstanding follow-ups
• Potential bottlenecks
• Help leadership quickly understand where each opportunity stands.

Process Improvement

• Identify inefficiencies within deal and transaction workflows.
• Recommend practical improvements to increase productivity.
• Improve tracking, communication, and documentation processes.
• Help create more scalable workflows as transaction volume grows.
• Support initiatives designed to increase overall deal velocity.

What Makes You a Strong Fit

You’ll likely succeed in this role if you:

• Understand how real estate deals move from opportunity to closing.
• Are comfortable analyzing property and transaction data.
• Naturally keep deadlines, follow-ups, and documentation organized.
• Can manage multiple active transactions without losing track of details.
• Communicate proactively with different stakeholders.
• Identify problems before they become deal-breaking delays.
• Work independently and take ownership without constant oversight.

Required Experience & Skills

• Experience in real estate operations, acquisitions, transaction coordination, deal management, or a related role.
• Strong analytical skills with the ability to evaluate property and transaction data.
• Excellent organizational and project management skills.
• Experience managing multiple active deals or projects simultaneously.
• Experience using CRM systems.
• Strong proficiency with Google Workspace.
• Excellent written and verbal English communication skills.
• Strong attention to detail and follow-through.
• Ability to work independently in a remote environment.
• Reliable internet connection.
• Availability for 30+ hours per week during U.S. business hours.

Preferred Experience

• Experience in:
• Real estate investing
• Wholesaling
• Acquisitions
• Dispositions
• Transaction coordination
• Familiarity with U.S. real estate transactions and terminology.
• Experience using platforms such as:
• Podio
• Follow Up Boss
• REI BlackBook
• Similar real estate CRM systems
• Experience supporting high-volume real estate investment pipelines.

What a Typical Day Looks Like

Your day may start by reviewing the active deal pipeline, identifying upcoming deadlines, and checking which transactions require immediate follow-up.

You’ll review new opportunities and deal information, update CRM records, coordinate with buyers, sellers, agents, and title companies, and ensure outstanding items are completed.

Throughout the day, you’ll prepare deal summaries, track transaction milestones, flag risks, and provide leadership with clear updates on where each opportunity stands.

In short: you help evaluate opportunities and keep real estate deals organized and moving from lead to closing.

Key Metrics for Success

• Deals progressing through the pipeline efficiently and on schedule.
• Accurate and consistently updated CRM records.
• Timely completion of transaction milestones and follow-ups.
• Clear visibility into deal status and next steps.
• Reduced transaction bottlenecks and delays.
• Strong communication across buyers, sellers, agents, and partners.
• Improved deal velocity and operational efficiency.

Why This Role Stands Out

• Direct exposure to a high-volume real estate investment operation.
• Hands-on involvement across the deal lifecycle.
• Combination of analytical and operational responsibilities.
• High ownership over pipeline organization and transaction execution.
• Fully remote environment with consistent hours.
• Long-term growth opportunities within real estate operations and acquisitions.

Interview Process

1. Initial Application Review
2. Intro Video
3. Client Interview
4. Offer & Onboarding

Apply Now

If you have experience in real estate operations, acquisitions, transaction coordination, or deal management and know how to keep multiple transactions organized and moving toward closing, we’d love to hear from you.

This is a strong opportunity for someone who combines real estate knowledge, analytical thinking, and exceptional operational follow-through.

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