Administrator AP & Receipting
The opportunity
Downer Energy & Utilities is seeking an AP & Receipting Administrator to join our Support Services Hub. This role is responsible for supporting invoice validation and goods receipting activities, ensuring financial transactions are processed accurately and within required service levels.
Working closely with operational, project and finance teams, you will help maintain the integrity of financial records while supporting the efficient delivery of services across the business.
Key responsibilities
• Review, investigate and correct invoices where three-way matching has failed.
• Validate invoice details against purchase orders and supporting documentation.
• Process goods receipting activities within JDEGS.
• Follow up outstanding receipting confirmations with project teams and site coordinators.
• Identify and resolve invoice discrepancies including missing purchase orders, incorrect amounts and incomplete documentation.
• Manage service requests through the Support Services Hub platform and maintain accurate records in ServiceNow.
• Ensure compliance with financial policies, controls and audit requirements.
• Escalate risks or delays that may impact supplier payment timelines.
What we're looking for
You are a highly organised administrator with experience in accounts payable, invoice processing or financial administration. You have strong attention to detail and enjoy working in a structured environment where accuracy matters.
• Experience in accounts payable, financial administration or invoice processing.
• Experience working with supplier invoices, purchase orders and goods receipting processes.
• Experience supporting operational or project-based teams in a shared services environment.
• Experience using finance systems or ERP platforms such as JDEGS or similar.
• Strong understanding of accounts payable and receipting processes.
• Excellent attention to detail and accuracy.
• Strong stakeholder engagement and communication skills.
• Proficiency in Microsoft Excel and the Microsoft Office suite.
• Understanding of financial controls and audit requirements.
• Qualifications in Finance, Accounting, Business Administration or a related discipline will be highly regarded.
What we offer
• A supportive and collaborative team environment
• Opportunities for career development and growth
• Exposure to a broad range of stakeholders across operations, finance and procurement
• The chance to contribute to process improvement initiatives
• A workplace culture that values teamwork, accountability and continuous improvement
• Access to employee benefits and wellbeing initiatives
About Energy & Utilities
Downer's Energy & Utilities business provides end to end services across utility, power, gas, water and renewable sectors. We work with our customers to design, build and maintain critical infrastructure that supports communities across Australia and New Zealand.
How to apply
To apply for this opportunity, please submit your application via the Downer Careers website.
Downer is committed to building a workplace culture that values diversity and inclusion. We encourage applications from people of all backgrounds and experiences.
Please note
Downer does not accept any unsolicited resume referrals from recruitment agencies. Downer will not pay any placement fee for unsolicited resumes received from agencies.