Event Coordinator (FTC, 6 months)

About the Role

You’ll be responsible for supporting the EMEA event manager with the planning and execution of external-facing events that drive awareness, partnerships, and adoption of OpenAI products (e.g. conferences, developer events, customer activations, launches).

Responsibilities

• Coordinate delivery of external events (conferences, hosted dinners, field events, product launches)

• Support end-to-end event execution from planning through post-event wrap

• Manage run-of-show, timelines, and production schedules

• Handle venue sourcing, contracts, catering, AV, fabrication, and staffing

• Coordinate with agencies and production partners

• Track budgets, POs, and invoices

• Cross-functional coordination

• Manage registration, guest comms, and on-site check-in

• Ensure a high-quality, premium experience aligned with brand

• Support VIP / executive hosting where needed

• Be on the ground to run logistics and troubleshoot issues in real time

• Coordinate staff, speakers, and vendors during live events

• Track event performance metrics (attendance, pipeline, engagement)

• Support post-event reporting and insights

Requirements

• 2–5+ years in events, field marketing, or experiential marketing

• Experience with external / customer-facing events (not just internal)

• Strong project management and attention to detail

• Comfortable working in fast-paced, ambiguous environments

• Vendor and agency management experience

• Ability to travel and support onsite execution

Why this role matters

This is a unique opportunity to shape how OpenAI’s audiences experience its brand across EMEA, ensuring every touchpoint reflects precision, warmth, and innovation.