Assistant Director of Championships and Alliances, Operations

This position provides day-to-day management of assigned championships and is responsible for implementing the policies and procedures that govern the designated championships, as determined by the respective NCAA sport committee and appropriate divisional oversight committee.

Job Responsibilities   

• Serve as primary staff liaison of assigned governing sports committees and provide effective, efficient daily coordination, facilitation, and leadership of the championship, including but not limited to:
  • Provide leadership to assigned sports committees and coordinate the selection and assignment of teams/individuals, sites, and officials for the championships by following established principles and guidelines.
  • Develop meeting agendas and supplementary materials, write, and distribute meeting reports, and prepare necessary follow-up correspondence.
  • Conduct videoconferences with and develop and distribute championships materials to host institutions and local organizing committees for the purpose of championship planning.
  • Provide training of NCAA technology programs (online score reporting, selection/bracketing software, committee collaboration zone, RPI reporting system) with internal and external stakeholders.
  • Edit and oversee the accurate and timely annual production and posting of championship manuals for assigned sports.
  • Plan and conduct the championships and related activities within the budget established. Manage budgets for each championship, including internal financial reports and forecasting, and the review, adjustments, and approval of budgets/settlements with preliminary round and finals site hosts.
  • Identify, manage, and train site representatives selected to serve at preliminary round competition.
  • Provide leadership and support for annual sport committee meetings, including providing all meeting materials and authoring a post-meeting report.
  • Conduct site visits to appropriately plan for championships and to ensure consistent application of championship policies and procedures.
  • Attend the championships and oversee game management and ancillary functions at the site of competition.
  • Complete a written post-event evaluation of each championship annually.
• Assist in the management of issues by meeting with constituent groups, attending coaches’ association meetings/conventions.
• Serve as the Association’s liaison with selected national governing bodies when applicable.
• Correspond (both in writing and on the telephone) with administrators, coaches, student-athletes, parents, and the general public regarding various topics related to the NCAA championships.
• Oversee strategic initiatives for assigned championships.
• Serve on assigned project teams for key initiatives within championships and alliances.
• Other duties as assigned.

Job Requirements      

• Education Required:  High school diploma or equivalent.
• Minimum of three to four years’ experience in intercollegiate athletics administration required.
• Proven alliance-building skills.
• Strong oral and written communication skills.
• Strong organizational skills.
• Strong relationship skills, both interpersonal and leading a group.
• Knowledge and understanding of the Association’s structure, function, and mission.
• Strong analytical and problem-solving skills.
• Estimated Travel Required <10%.
• This position will be based out of the national office in Indianapolis, Indiana.  Current work environment is hybrid; 2 days in the office and 3 days are remote.

Key Competencies

• Effective Communication| Can exchange ideas, thoughts, opinions, knowledge, and data so that the message is understood with clarity and purpose.
• Teamwork| Can effectively work together with other people and collaborate to achieve a common goal or to complete a task in the most effective and efficient way.
• Stakeholder Focus| Is dedicated to meeting the expectations and requirements of internal and external stakeholders, gets first-hand stakeholder information and uses it for improvements in products and services, acts with stakeholders in mind, establishes and maintains effective relationships with stakeholders and gains their trust and respect through honesty, integrity, authenticity, and inclusivity.
• Project Management| The discipline of planning, organizing, and managing resources to bring about the successful completion of a specific project.
• Accountability| Holds self and others accountable for measurable high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for mistakes. Complies with established control systems and rules.

Core Values

• LEADERSHIP| We actively listen and continually strive to provide vital solutions, counsel and advocacy for student-athletes and intercollegiate athletics.
• INCLUSION| We seek and incorporate different perspectives and experiences to drive innovation and impact.
• COMMUNICATION| We commit to an environment of openness to build trust and make timely decisions.
• COLLABORATION| We work together, based on mutual respect, to lead and serve our stakeholders.
• ACCOUNTABILITY| We take ownership for our actions and results to add value every day.