Purchase Order (PO) Management: - Create, process, and manage Purchase Orders (POs) in alignment with procurement policies. - Track PO lifecycle through to completion, ensuring timely approvals and processing. - Liaise with suppliers and internal teams to resolve PO issues or delays. Contracts Governance & Approval Routing: - Co-ordinate routing of contracts, SOWs, and amendments for internal review and approval across Legal, Procurement, Finance, and Business stakeholders - Ensure all documents follow correct governance workflows and meet compliance requirements - Maintain version control and audit readiness for all contract-related materials Quote & Contract Review: - Review supplier quotes and contracts to extract key details (scope, pricing, terms, renewal dates, deliverables) - Validate alignment between quotes, contract terms, and PO requirements - Identify inconsistencies or risks and escalate to appropriate teams for clarification Reporting & Analytics Support: - Compiling, formatting, and presenting operational and financial reports - Create dashboards, trackers, and performance metrics for suppliers and internal operations Invoice Quality Checks: - Review, validate, and reconcile supplier invoices against POs, quotes, contracts, and delivery status. - Flag inaccuracies and co-ordinate issue resolution with vendors, Finance, and Business stakeholders. Data Tracking & Documentation: - Maintain structured logs and records for PO status, contract approvals, invoice audits, and reporting cycles - Ensure all documentation meets audit requirements and is consistently up‑to‑date Stakeholder Co-Ordination: - Work closely with Business Operation Managers, Finance, Legal, Procurement, and external suppliers - Facilitate smooth communication and follow-ups across teams to ensure timely approvals and accurate documentation Tool Proficiency: - Use Excel for data analysis (pivot tables, formulas, VLOOKUP/XLOOKUP, charts) - Use Word for drafting SOPs, summaries, workflows, and formal communications - Use PO, invoice processing, and document routing systems (e.g., SAP, Coupa, Ariba, or similar) High School Diploma, GED, or equivalent wtb at least 2 yrs industry work experience in the following: - Experience with PO systems, invoice processing tools, or procurement platforms - High attention to detail and strong organisational - Ability to extract, interpret, and verify details from quotes, contracts, and invoices - Strong stakeholder management and communication skills - Ability to work both independently and collaboratively across multidisciplinary teams - Prior experience in business operations, procurement, vendor management, finance administration, or contracts administration - Familiarity with contract governance workflows or approval routing systems - Experience working with Legal, Finance, and Procurement functions These requirements include, but are not limited to the following specialized security screenings: Citizenship Verification: This position requires verification of Indonesian Citizenship to meet federal government security requirements, including verification of an Indonesian Passport. NV1/2, PV Clearance Assessment: This position may require an enhanced background check conducted through the Government Security Vetting Agency.
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