Billing Officer – Sydney CBD
Location: Sydney, NSW
Company: BGIS, Self Perform Department – Service Line Management
Employment Type: Full-Time, Permanent, Hybrid (3 Days Office, 2 Days WFH)
* 2 Positions Available!
🌿 We acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging.
About BGIS
BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We pride ourselves on maintaining high standards of safety, efficiency, and operational excellence.
Purpose of the Role
BGIS is seeking an experienced Billing Officer to support high-volume billing, invoicing, and service order administration activities within our Self Perform business. Reporting directly to the Finance Operations Manager, you will work collaboratively with operational teams, technicians, team leaders, and clients to ensure billing accuracy, timely invoicing, and effective management of service order workflows.
This role is ideal for someone who enjoys working in a fast-paced environment where priorities move quickly and there is always something new to work on. You'll be a strong communicator who is comfortable building relationships across the business, contributing to a supportive team environment, and managing your own workload while also working collaboratively with colleagues.
Key Responsibilities
- Review billable and non-billable service orders and ensure appropriate classifications are applied.
- Audit service orders to verify documentation, resolution notes, labour hours, materials, activity types, and billing accuracy.
- Monitor open service orders and proactively follow up outstanding items including purchase order uplifts, client approvals, and suspended work orders.
- Review service order ageing and work with operational teams to ensure timely completion and invoicing.
- Investigate and resolve invoice rejections, missing documentation, and billing discrepancies.
- Produce invoices and support timely billing activities across multiple client portfolios.
- Monitor purchase requisitions, fulfilment status, and associated workflows.
- Prepare ageing reports, performance reports, and billing updates for operational stakeholders.
- Build positive working relationships with technicians, operational teams, clients, and support functions.
- Assist with continuous improvement initiatives to support billing accuracy and operational efficiency.
Education, Experience & Skills
Essential:
- Previous experience within billing, invoicing, finance administration, accounts administration, service coordination, or a similar role.
- Experience working within a high-volume transactional environment.
- Strong attention to detail and commitment to data accuracy.
- Excellent written and verbal communication skills.
- Ability to manage competing priorities and meet deadlines.
- Strong organisational and time management skills.
- Ability to work independently while remaining an active and supportive team member.
- Intermediate Microsoft Office skills including Excel, Outlook, and Word.
- A positive approach to learning new systems and processes.
Desirable:
- Experience in facilities management, maintenance, trade services, construction, or service delivery environments.
- Exposure to service order management, invoicing systems, purchase orders, or workflow platforms.
- Experience liaising with operational teams, technicians, and clients.
- Experience preparing reports and analysing transactional data.
- Understanding of maintenance or field service operations.
Workplace Flexibility
To support your growth, this position will initially be based from our World Square office in Sydney CBD, conveniently located close to public transport and featuring end-of-trip facilities.
This role offers a hybrid working arrangement of 3 days in the office and 2 days working from home.
Why Join BGIS?
Key Benefits Include:
✔ Spot recognition vouchers and $2,000 employee referral bonus.
✔ Access to Flare for discounts across retailers, energy, utilities & much more!
✔ Fitness Passport (access for you and your family to gyms and aquatic centres nationwide), employee discounts, and optional yearly paid flu vaccination vouchers.
✔ AFR Best Places to Work 2024 & 2025.
✔ Winner of Inspiring Workplaces Award 2025.
✔ Career progression through secondments & internal mobility.
✔ Health perks including EAP, wellness programs & flu vaccinations.
✔ Service recognition awards for milestone anniversaries.
✔ Recognised by WORK180 as a Top 5 Employer for career development opportunities.
How to Apply
If you are a proactive, skilled, and engaging Billing or Finance Administration professional looking to join a forward-thinking company, we would love to hear from you!
BGIS is an equal opportunity employer and we strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.
Eligibility
To be successful in the role, applicants must have full working rights in Australia.
Apply Now
Be part of a workplace that values diversity, safety, sustainability, and continuous innovation.
Explore more opportunities at https://apac.bgis.com