Office Associate - Psychology Center

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Thank you for your interest in joining the University of Wyoming.  Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! 

Why Choose Us?  

At the University of Wyoming, we value our employees and invest in their success.  Our comprehensive benefits package is designed to support your health, financial security, and work-life balance.  Benefits include: 

• Generous Retirement Contributions: The State contributes over 15% of your gross salary.  With your mandatory employee contribution, the total contribution toward your retirement plan exceeds 19%. 
• Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs. 
• Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure. 
• Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth. 
• Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources. 

At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary. 

JOB TITLE:  

University of Wyoming Psychology Center (UWPC) Office Associate

JOB PURPOSE:   

Perform advanced office and administrative/management support tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist UW Psychology Center Director and Associate Director by investigating problems and providing resolution(s) as directed, attending UWPC meetings and providing input on office procedures.
• Perform bookkeeping duties, organize data and perform office functions as required, including managing inventories and filing systems.
• Serve as primary UWPC receptionist by answering phones, greeting and checking in clients, and managing emails. 
• May perform a variety of marketing, advertising, and special event projects and tasks.
• Serve as primary IT contact and billing clerk (process and record payments), troubleshoot software problems, maintain client database and records.
• Provide training regarding UWPC  policies and procedures; may provide computer application(s) and software/ training.
• Perform special projects, as directed.

SUPPLEMENTAL FUNCTIONS:

• May assist with maintaining the UPWC webpage, ordering supplies, and reviewing and editing documents.
• Assist with revisions of forms and office procedures. 

COMPETENCIES:

• Adaptability
• Analysis/Problem Identification
• Attention to detail
• Consistency
• Initiative
• Quality Orientation
• Work Prioritization & Management

MINIMUM QUALIFICATIONS:  

Education: High School Diploma or GED

Experience: 2 years progressively responsible work-related experience

DESIRED QUALIFICATIONS:   

Knowledge of: 

• Office administration, records management, and organizational operations.
• Computer software, information systems, and website development/maintenance.
• Financial processes including budgeting, accounting, procurement, travel, and cost control.
• Inventory management and coordination of supplies, equipment, and services.
• Project management principles, tools, and workflow coordination.
• University policies, HR practices, and applicable laws, regulations, and procedures.

Skills and Abilities to: 

• Perform mathematical calculations, bookkeeping, and recordkeeping functions.
• Create, edit, and maintain written materials, policies, and procedures.
• Manage calendars, appointments, and administrative operations.
• Communicate effectively with campus and community partners, both orally and in writing.
• Maintain records, information systems, and confidentiality in compliance with applicable guidelines.
• Use departmental software, databases, and technology tools effectively.
• Develop and maintain websites and online resources.
• Provide receptionist support and research assistance.

REQUIRED APPLICATION MATERIALS:  

Complete the online application.  The department additionally requests candidates upload the following document(s) for a complete application: 

1. Cover letter 
2. Resume or C.V. 
3. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position). 

WORK LOCATION:  

On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus.  

WORK AUTHORIZATION REQUIREMENTS: 

Work authorization sponsorship may be available for this position, however, sponsorship for H-1B work authorization or work visa is not available for this position. 

HIRING STATEMENT/EEO:   

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email jobapps@uwyo.edu.  

ABOUT LARAMIE: 

The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn  more about Laramie by visiting the About Laramie website. 

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/