Administration-Supt I

JOB SUMMARY:

The Office Administrator provides administrative and safety-focused support for the regional office and plant operations. This role supports office functions, facilitates training documentation, maintains safety and operational records, assists visitors, manages reporting requirements, and ensures compliance with MSHA, OSHA, and company standards. The position requires strong organizational skills, attention to detail, and the ability to work independently and collaboratively.

 

RESPONSIBILITIES:

• Provide general office support including filing, copying, document preparation, and maintaining records.
• Answer and direct calls through a multi-line phone system and serve as the first point of contact for visitors.
• Promote and actively participate in a strong safety culture, complying with Arcosa policies and MSHA/OSHA regulations.
• Maintain office supply inventory and coordinate vendor service needs.
• Use Microsoft Office applications to prepare correspondence, reports, presentations, and materials.
• Maintain filing systems and support general administrative processes.
• Perform other duties as assigned.
• Provide support for invoicing for rental division.
• Track and update Freight Report.
• Provide support for mailing and receiving mail.

 

REQUIREMENTS:

• High school diploma or equivalent required.
• Minimum 1 year of administrative or office support experience.
• Proficiency in Microsoft Office Suite including Excel, Word, Outlook, and Adobe.
• Strong organizational skills with exceptional attention to detail.
• Ability to communicate effectively and work well in a team environment.
• Ability to maintain confidential and sensitive information.
• Knowledge of MSHA and OSHA regulations preferred.
• Ability to prioritize, manage multiple tasks, and meet deadlines.
• Strong problem-solving skills with sound judgment and decision-making ability.
• Dependable, self-driven, and committed to continuous improvement.
• Regular and predictable attendance

 

Schedule:  Monday - Friday 8am - 5pm

SHG259