Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.
We are seeking a friendly, service-driven Receptionist/Administrative Assistant with strong skills in hospitality, billing, and invoicing to join our team. This hybrid role blends front desk responsibilities with administrative support and financial coordination. The ideal candidate is warm, detail-oriented, and thrives in a customer-facing environment where exceptional service is a priority.
Key Responsibilities
Reception & Hospitality Duties
Greet and welcome guests, clients, and vendors with a warm, professional demeanor.
Offer beverages or assistance to visitors upon arrival.
Maintain a tidy and welcoming reception area, reflecting the organization's brand and values.
Manage reservations for meeting rooms and prepare them for client visits (refreshments, materials, cleanliness).
Provide concierge-style service to visitors and staff, anticipating needs and delivering thoughtful solutions.
Support the coordination of company events, catering, and client hospitality needs.
Serve as a point of contact for travel arrangements, accommodation, and visitor itineraries (if applicable).
Administrative Support
Assist with data entry, document preparation, and internal communication.
Monitor office supplies and place orders as needed.
Maintain organized electronic and physical filing systems.
Support onboarding and training materials for new staff.
Liaise with vendors, service providers, and building management as needed.
Billing & Invoicing
Prepare and issue invoices accurately and promptly.
Track and follow up on overdue payments.
Follow up on outstanding balances and manage account communications.
Record financial transactions and support monthly reconciliation.
Use billing/invoicing software (Emburse) to maintain accurate records.
Assist with reporting, expense tracking, and budget support as requested.
IT Support
Serve as first point of contact for basic IT and AV troubleshooting in the reception and conference areas (Wi-Fi, video conferencing, printers, monitors).
Set up and test conference room technology ahead of meetings and client visits.
Escalate unresolved technical issues to the IT department and follow up to ensure timely resolution.
Maintain a working knowledge of office equipment (copiers, phones, badge/access systems) and coordinate service calls as needed.
Qualifications
High school diploma or equivalent; Associate's degree or hospitality training a plus.
Previous experience in a receptionist, administrative, or front-of-house hospitality role.
Strong customer service orientation with a polished, professional presence.
Experience with billing, invoicing, or financial data entry preferred.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
Excellent interpersonal, organizational, and multitasking skills.
Calm under pressure and adept at managing high-traffic situations.
Work Environment
Office or hospitality-focused environment.
Professional dress code and conduct expected.
May include occasional overtime during peak periods or events.
The Compensation range for this role is 21.00 to 26.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.
All eligible employees receive access to a comprehensive benefits package, including:
Medical insurance
Dental insurance
Vision insurance
401(k) retirement plan
Paid Time Off (PTO)
Opensity is an Equal Opportunity Employer.
We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.
Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination.
Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.