Document Formatting Specialist (Word & PDF) - USA
About Us
Gramian Consultancy is a boutique consultancy specializing in IT professional services and engineering talent solutions. With a strong background in software engineering and leadership, we help companies build high-performing teams by matching them with professionals who truly fit their needs.
Role Overview
We are looking for an experienced Word and PDF Specialist to work with complex business documents across regulated and detail-sensitive environments. You will review, format, edit, and organise files, manage comments and revisions, create forms and templates, and support document workflows requiring a high degree of accuracy and confidentiality.
CONTRACT: Freelance contractor, paid per completed task
COMMITMENT: Flexible, based on available tasks and project demand
LOCATIONS: Fully remote - USA
PROCESS: Application review, practical assessment, and onboarding
HOURLY RATE: $20 - $55/h
Responsibilities
- Review, edit, and format complex Word and PDF documents.
- Manage tracked changes, comments, versions, and document comparisons.
- Create and update templates, forms, and structured document layouts.
- Extract, organise, and consolidate information from multiple files.
- Apply document standards for legal, regulatory, compliance, or professional use.
- Prepare secure and accessible PDF files, including forms and signatures.
- Maintain document accuracy, consistency, and confidentiality.
- Support document workflows and quality-control processes.
- Provide guidance on advanced Word and PDF features when required.
Requirements
- At least 3 years of intensive professional experience with Microsoft Word and PDF tools.
- Advanced experience with formatting, tracked changes, comments, and document review
- Background in legal, healthcare, academia, government, finance, real estate, or public policy.
- Experience supporting Fortune 500 companies or similarly complex organisations..
- Experience creating or editing complex templates, forms, or long documents.
- Master’s degree, PhD, JD, or equivalent advanced professional qualification.
- Experience handling confidential or regulated documentation.
- Strong written English and attention to document accuracy.