Medical Training Program Administrator (School of Medicine - Office of the Vice Dean For Education)

The Johns Hopkins University School of Medicine is seeking a Medical Training Program Administrator to support the Office of Medical Student Curriculum.

The Medical Training Program Administrator (MTPA) provides high-level administrative and operational support for assigned educational activities within Undergraduate Medical Education (UME), including courses, clerkships, and horizontal strands in the four-year M.D. curriculum. This role is responsible for ensuring the efficient, accurate, and professional administration of assigned courses and serves as a key member of the Johns Hopkins University School of Medicine Office of Medical Student Curriculum (OMSC) team.

MTPA works in a fast-paced, collaborative, student-centered environment and interacts regularly with faculty, academic leadership, administrative staff, and medical students across the institution.

Specific Duties & Responsibilities

• Provides primary administrative support to assigned course directors.
• Serves as the first point of contact for students enrolled in assigned courses.
• Coordinates daily course operations and ensure seamless delivery of course activities.
• Manages course content, communications, and materials through the learning management system (LMS).
• Manages course-related platforms, including OASIS, ActivTracker, and New Innovations.
• Coordinates room reservations and logistical arrangements for course events and activities.
• Prepares final grades and submit them to the Registrar’s Office in accordance with established deadlines and procedures.
• Maintains attendance tracking systems and generate related reports.
• Schedules and organize course director meetings and distribute course evaluations.
• Provides backup administrative support for other courses as needed.
• Communicates consistently and professionally with students regarding course requirements, schedules, logistics, and expectations.
• Collaborates with the Offices of Online Education and Information Technology to support instructional sessions, online resources, and approved student accommodations.
• Maintains a strong working knowledge of curricular goals, objectives, policies, procedures, and standards of performance for assigned courses.
• Represents course directors at committee meetings and communicate decisions, issues, and recommendations as needed.
• Monitors student formative and summative evaluation processes.
• Maintains accurate, complete, and confidential student records and files.
• Alerts course directors to performance concerns, discrepancies, or other issues requiring attention.
• Assists with preparation of reports and materials for the Student Assessment and Formational Committees and the Professionalism Committee.
• Supports planning and implementation of curricular events, including retreats and Interprofessional Education (IPE) activities.
• Proctors and administers NBME shelf examinations and other required examinations.
• Maintains knowledge of the UME calendar and course offerings.
• Demonstrates professionalism, sound judgment, and effective communication in all interactions.
• Contributes to a diverse, inclusive, and student-focused environment.
• Attends meetings and participate in professional development opportunities as directed.

Minimum Qualifications

• Bachelor's Degree
• Four years related administrative experience
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Experience in higher education.
• Knowledge of Undergraduate Medical Education (UME).
• Experience working with physicians and basic scientists.
• Experience in undergraduate medical education.

Classified Title: Medical Training Program Administrator Role/Level/Range: ACRP/03/MC Starting Salary Range: $49,200 - $86,200 Annually (Commensurate w/exp.) Employee group: Full Time Schedule: Mon-Fri, 8.30am-5.00pm FLSA Status: Exempt Location: School of Medicine Campus Department name: SOM Admin Medical School Curriculum Personnel area: School of Medicine