P-Card Auditor Specialist

Title:

P-Card Auditor Specialist

The P-Card Auditor & Central Bill Reconciliation Specialist is responsible for auditing purchasing card (P-Card) transactions and reconciling centrally billed T&E card transactions. This role ensures compliance with company financial policies, identifies potential fraud or misuse, validates supporting documentation, reconciles cardholder activity, and supports accurate financial reporting. The specialist works closely with cardholders, managers, Accounts Payable, Finance, Procurement, and internal auditors to maintain strong internal controls and ensure timely expense processing.

Key Responsibilities

P-Card Auditing & Compliance

• Conduct routine and targeted audits of P-Card transactions
• Review receipts, invoices, and supporting documentation for policy compliance
• Identify unauthorized purchases, split transactions, and policy violations
• Document audit findings and provide recommendations for corrective actions
• Support internal and external audits by providing requested records and reports
• Ensure compliance with company policies, accounting standards, and regulatory requirements

Central Bill Credit Card Reconciliation

• Reconcile centrally billed corporate credit card statements against receipts and Trip Order documentation
• Verify transaction coding, cost center allocations, and general ledger account assignments
• Research and resolve discrepancies, disputed transactions, and unmatched charges
• Process monthly reconciliations within established deadlines
• Coordinate with employees, managers, and financial institutions to resolve outstanding issues

Reporting & Analysis

• Generate monthly, quarterly, and annual audit and reconciliation reports
• Prepare management reports on policy violations, delinquent reconciliations, and risk areas

Training & Support

• Respond to cardholder inquiries regarding transactions, disputes, and compliance expectations
• Promote best practices and continuous improvement within the card program

Required Qualifications

Education

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred
• Equivalent combination of education and experience may be considered

Experience

• 3+ years of experience in accounts payable, expense management, auditing or finance
• Strong understanding of accounting principles and internal controls

Technical Skills

• Proficiency in Microsoft Excel, including PivotTables, VLOOKUP/XLOOKUP, and data analysis.
• Experience with MSD ERP system
• Knowledge of corporate credit card and P-Card management systems

Preferred Qualifications

• Advanced analytical and reporting capabilities.

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