CA Payroll Specialist (HS One)

Henry Schein One (HSOne) is the global leader in dental management, analytics, communication, and marketing software. We deliver innovative dental software and services, combined with expert business coaching, to help connect dental technology so it works as one. When technology connects, more data is shared, more tasks are automated, and more work gets done.

The Payroll & Benefits Specialist is responsible for supporting the accurate, timely and compliant delivery of bi-monthly payroll for employees across Canada.

The role will provide end-to-end payroll administration, benefits support, payroll reconciliations and general people administration. It will work closely with employees, managers, HR, Finance and external payroll providers to ensure employee information is accurate and payroll activities are completed within agreed deadlines.

The role will also support payroll & benefit projects, system improvements and testing, and may provide cover for other international payrolls during periods of annual leave, absence or increased workload.

What You’ll Do

Payroll Processing

• Process end-to-end payroll for salaried, hourly and contract employees across Canada.
• Coordinate and process payroll inputs
• Review and validate payroll inputs to ensure accuracy, completeness and compliance with internal controls and applicable Canadian legislation.
• Complete pre-payroll and post-payroll checks, identifying and resolving discrepancies before payroll is finalised.
• Work with the payroll provider to ensure payroll is processed accurately and within the agreed payroll calendar.
• Support off-cycle and final payments where required.
• Respond to employee payroll queries accurately, professionally and within agreed service levels.
• Maintain payroll inboxes and ensure queries and actions are tracked through to completion.
• Work closely with Finance to resolve payroll accounting queries and reconciliation differences.
• Maintain clear supporting documentation and audit trails for all payroll activities.
• Support internal and external payroll audits by providing accurate records and evidence.
• Provide cover and administrative support for other international payrolls during periods of annual leave, absence or increased workload.
• Complete cross-training on additional country payroll processes to support business continuity.

Statutory and Year-End Payroll Activities

• Support Canadian statutory payroll activities, including:
  • Records of Employment
  • T4 preparation and reconciliation
  • RRSP deductions and contributions
  • Provincial payroll requirements
• Support payroll year-end activities and ensure required information is accurate and submitted within statutory deadlines.
• Monitor payroll legislative updates and support any required system or process changes.

Benefits Administration, Reconciliation & Reporting

• Support the administration of Canadian employee benefits, including enrolments, changes and terminations.
• Process and reconcile payroll deductions and employer contributions relating to benefits and retirement plans.
• Support the administration of RRSP contributions and other applicable benefit arrangements.
• Liaise with benefit providers, employees and internal stakeholders to resolve benefit-related queries.
• Ensure benefit changes are reflected accurately in payroll and employee records.

Additional Responsibilities

• Ensure employee data is accurate and consistent across payroll, HR and benefit systems.
• Support employee onboarding and offboarding administration where appropriate
• Assist with general employee and manager queries relating to payroll, benefits and people processes.
• Maintain strong payroll controls and ensure payroll processes are completed in accordance with company policies and approval requirements.
• Support payroll and/or benefit related projects and other business initiatives as required.
• Identify opportunities to improve payroll accuracy, controls, efficiency and employee experience.
   

What You’ll Bring

• At least five years of payroll experience, including strong experience processing Canadian payroll.
• Practical knowledge of Canadian payroll legislation, statutory deductions and provincial payroll requirements.
• Experience supporting payroll activities such as new hires, terminations, bonuses, commissions and payroll adjustments.
• Experience completing payroll reconciliations, variance checks and payroll reporting.
• Experience supporting payroll year-end activities, including T4s and Records of Employment.
• Experience using payroll systems such as ADP Workforce Now, UKG or a similar payroll platform.
• Strong Excel skills, including experience using formulas, lookups, data validation and payroll reports.
• Strong attention to detail and a high level of numerical accuracy.
• Ability to manage competing priorities and work effectively to strict payroll deadlines.
• Excellent communication and stakeholder management skills.
• Strong problem-solving skills and the confidence to take ownership of issues through to resolution.
• Ability to handle confidential and sensitive information appropriately.
• Comfortable working within a fast-paced and evolving international environment.

The HSOne Recruiting Process

• Intro/screening call
• Short online behavioural & cognitive assessment
• Interview with Hiring Manager
• Panel Interview

Compensation

The posted range for this position is $80,000 – $90,000 for candidates who are new to the role through to fully proficient. Compensation within this range is based on skills, experience, training, and education.

Our benefits also include:

• 3% RRSP matching
• Comprehensive health benefits (including 100% drug coverage)
• 3 weeks’ vacation, growing to 5 weeks
• Unlimited paid flex days

Henry Schein is committed to the principle of equal opportunities in employment in all spheres of its operation. Henry Schein One Canada strives to operate a policy of equal opportunity and not discriminate against any person's gender, race, colour, nationality, ethnic or national origin, religion, sexual orientation, marital status, disability, age or any other characteristic protected by law.