Senior Executive Assistant

LegalZoom Careers Senior Executive Assistant Operations Los Angeles, California Apply Description About LegalZoomLegalZoom is on a mission to help people navigate the legal system with confidence and clarity. As a leader in online legal services for over 25 years, we combine technology, attorney-led solutions, and expertise to protect the aspirations, lives, and legacies of millions of customers. If you’re ready to contribute to a collaborative, diverse, and distributed group of creative thinkers and problem-solvers, we can’t wait to meet you.This hybrid position will work remotely as well as onsite in our Sherman Oaks or Mountain View office.Human-in-the-LoopAt LegalZoom, we operate with a human-in-the-loop model, where AI enhances—rather than replaces—human judgment. We believe the strongest outcomes for our customers come from thoughtfully integrating human expertise with AI capabilities to improve accuracy, safety, and decision-making.To align with our AI-integrated operating model, our interview process will assess AI fluency, curiosity, and measurable/impactful workflow integration.OverviewWe are looking for a proactive, organized, self-starter with excellent communication and people skills who is passionate about building & driving a cohesive team culture and is highly engaged in partnering with their leaders to support key priorities.Here at LegalZoom, we look to the EA team as partners to their executives, offering high-quality tactical and thoughtful support to their leader(s) and teams. In this role, we are looking for someone who will work closely with their leaders to look ahead to plan and organize calendars, meetings, meeting prep, events, travel, and more. A great fit for this role will also strive to proactively and deeply understand the organization's needs, advocating for cultural improvements, nurturing relationships, and driving work to impact the health of their teams.LegalZoom’s EA team delivers detail-oriented day-to-day management of calendars, meeting materials, team support, and facilitation. A successful candidate will be eager and able to partner with the team and deliver successfully against high standards.You willSupport C & VP level leaders across our organizationManage complex executive calendars, balancing competing prioritiesDrive cultural engagement within your organization and siteExecute high-quality event planning for large meetings, off-site and team motivation events, and holiday eventsAttend, prep, and manage senior staff meetings as an active member, including full participation and deliverablesManage the administrative support with financial processes (PO creation/accruals, check-requests, expense report(s), etc.)Support onboarding for new hires reporting to your leader(s)Communicate clearly and comfortably across multiple mediums with varying levels of seniorityCoordinate complex international and domestic travelOther miscellaneous administrative responsibilitiesYou haveCritical thinking & problem solving: Proven, demonstrated critical thinking and problem-solving skills to drive progress and get ahead of your leader(s)Great communication: Communicate clearly, at multiple levels and with diverse audiencesTeam player: Work collaboratively and comfortably with teams–across all seniority levels. Collaborate with and support your peer EAsNimble: Flexible and responsive as schedules, priorities and business landscapes changeProactive/Self-starter: Thinks two steps ahead, anticipating the needs of your executive and preparing for those needs without explicit directionProfessional: Operate professionally and thoughtfully as an extension of the executive brand. Use discretion in handling details of a highly confidential and sensitive natureExercise excellent judgment within areas of responsibility and understand and demonstrate LegalZoom’s core valuesOrganized & detail driven: Organize and provide a business environment to enable...