Executive Assistant

Skip to main contentWe use cookies and other tracking technologies to assist with navigation, improve our products and services, assist with our marketing efforts, and provide content from third parties. By continuing to use this site you agree to our use of cookies in accordance with our privacy policy. Manage third-party cookie preferences hereDeclineAccept CookiesEnglishSign InExecutive Assistant page is loadedExecutive AssistantApplyremote typeOnsitelocationsUSA CA - San Diego Bldg A&Btime typeFull timeposted onPosted 13 Days Agojob requisition idR-544596 We are the people who give possibilities purposeBD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities. Job DescriptionThe Executive Assistant will provide organizational and administrative support to the VP/GM Dispensing and other members of the leadership team. This is a participative, hands-on role that also includes complex administrative responsibilities. This highly-visible position serves as the primary administrative liaison with members of senior management, external stakeholders, and their assistants. This role is expected to leverage modern productivity technologies, including AI-enabled tools, to enhance efficiency, improve the quality of executive support, and help leaders operate effectively in a fast-paced environment.Key ResponsibilitiesProactively manages complex calendars with competing priorities to keep the leader and team abreast of meetings and tasks and ensures leaders being supported have the information necessary to effectively navigate through their day.Coordinates meetings and proactively resolves conflicts, including making recommendations for meetings with other leadership team members. Handles all administrative matters related to on-site and off-site meetings, including booking meeting rooms, arranging catering, gathering supplies, ensuring room is equipped appropriately, etc.Stays current on emerging administrative technologies, including AI tools and automation capabilities, and identifies opportunities to streamline work, improve responsiveness, and enhance executive support processes.Manages requests for time with the leader, with the ability to differentiate the sense of urgency of the request/need for the leader's time and attention.Creates high-quality PowerPoint presentations, Excel spreadsheets and maintains organizational charts. Creates/updates departmental files.Assembles, compiles and maintains data, with capability to do basic internet research as required for regularly scheduled reports and presentations and ad hoc projects.Uses AI-enabled productivity tools responsibly to support meeting preparation, document drafting, summarization, research, action-item tracking, and presentation development, while applying sound judgment, validating outputs, and maintaining confidentiality.Prepares executive briefing materials by synthesizing information from emails, meeting notes, reports, and multiple business inputs into concise summaries, decision points, and follow-up actions using digital and AI-supported tools where appropriate.Responds to telephone, email and in-person inquiries providing general information and referring inquiries to appropriate sources based on a broad knowledge of the Company. Determines level of importance and urgency and elevates appropriately. Handles confidential information and sensitive correspondence.Schedules business travel and accommodations and reconciles and maintains expense reports.Supports leaders by leveraging available technologies, including AI-based tools, to improve efficiency in calendar planning, travel coordination, meeting logistics, and routine...