Administrative Specialist (Mental Health)

We are seeking an Administrative Specialist who will provides varied administrative support ranging from standard to complex for an individual, group, and/or unit requiring high level expertise and independent decision making. Works on administrative assignments that require research, initiative, independent discretion, and specialized knowledge and abilities. Leads or assists with ad-hoc or recurring projects. Responsibilities require significant collaboration and coordination with others within and outside of the unit and extensive knowledge of the organization. Specific Duties & Responsibilities * Independently manage complex calendars and meeting schedules based on an understanding of shifting priorities. * Provide preparation for meetings, presentations, and discussions by gathering critical details to facilitate timely responses and task management. * Support staff management and team meetings, and provide follow-up on action items. * Anticipate departmental needs by prioritizing incoming work to ensure timely and effective resolution and following up with deadlines, drafts, reminders. * Lead or significantly contribute to recurring or ad-hoc projects, including providing support or guidance to other staff. * Assist with planning and conduct of events as needed. * Perform general office management necessary for efficient operations. e.g. assisting with space issues, room reservation requests, technology needs, etc. * Ensure timely processing and submission of travel reimbursements, online payments, purchase orders, and non-employee expense reimbursements. * Locate and compile information to format and produce reports, graphs, tables, records, and other sources of information. * Responsible for answering questions, providing guidance, and disseminating information. * Interpret and communicate operating policies. * Proactively identify and assist with the resolution of administrative problems. * Maintain high-level knowledge of the informal and formal department goals, standards, policies, and procedures including familiarity with other departments in the school/division. * Other duties as assigned. In Addition to the Duties Listed The Administrative Specialist provides * Administrative support to department Chair, faculty and administrative staff; coordinates and leads special projects and departmental initiatives. * Collaborates with administrative staff to organize events; coordinates with communications staff for internal communications. * Coordinates with Dean’s office; coordinates and manages faculty appointments and promotions working closely with the Dean’s office, the departmental Faculty Development Committee, and the Chair. * Manages chair’s workflow, scheduling, correspondence, travel, and travel reimbursement; supports implementation of departmental strategic plan. * Coordinates departmental Steering Committee, Community Engagement committee, Innovations committee, and all advisory groups. * Supports coordination of manuscripts, grant proposals, and records control in the Chair’s office. * Leads special initiatives and projects for the Chair. Minimum Qualifications * Bachelor's Degree. * Four years of progressively responsible administrative experience, with experience working on special projects and assignments. * Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications * Ability to manage multiple projects simultaneously * Ability to develop and maintain relationships with faculty, staff, students, and guests as a reflection of the Chair’s office * Outstanding writing skills * Experience using of surveying tools: Qualtrix and/or Microsoft Forms Technical Qualifications & Specialized Certifications * Highly proficient with...