Office Administrator

Office Administrator LocationNew York HQ Address55 5th Ave #1701, New York, New York , 10003Employment TypeFull timeLocation TypeOn-siteDepartmentPeopleCompensation$80K – $100K • Offers Equity • Offers BonusAt Avoca, we believe compensation should reflect the value people bring and set them up to share in what we're building. Our total compensation package includes a competitive base salary, equity, and a comprehensive benefits suite covering medical, dental, and vision insurance, a company-sponsored 401(k), flexible PTO, and daily in-office meals. Final compensation is determined by experience, skills, and qualifications, and our recruiting team will walk you through the full details as you move through the process.About AvocaAvoca is transforming how home service companies engage with their customers. Our AI-powered conversational agents handle every high-value inbound call, from booking jobs, qualifying leads, and driving higher revenue, all at a speed and consistency unmatched by human call centers.We're a Series B startup backed by Kleiner Perkins, Meritech Capital, General Catalyst, and other top-tier investors, with $125M raised and a $1B valuation. We grew 10x in 2025 and have scaled to 130+ employees in under two years across our NYC headquarters and Santa Barbara office.In a $1T+ market where 85% of missed calls go to competitors, we're building the category-defining platform for AI-driven customer engagement, serving the largest brands in home services. With high-energy, in-office teams in both locations, every hire here has an immediate and visible impact.About the RoleOur offices run on the small things nobody notices until they break — supplies that are stocked, meetings that have the right room, and everyday office needs that get handled before they slow anyone down. As Avoca grows across NYC and Santa Barbara, the pace and volume of office operations are growing with us. We're hiring a Office Admin to help keep that growth organized, reliable, and employee-friendly — making the day-to-day feel seamless while supporting bigger operational moments like our upcoming office move and internal events.What You'll DoSupport our Office Manager in keeping Avoca offices running day to day — supplies, mail, meeting room setup, guest coordination, and general office upkeepServe as a visible, reliable point of contact for employees with day-to-day office needs or questions, escalating issues when needed.Support the office move later this year — packing coordination, inventory tracking, team communications, and being on-site as we settle inHelp coordinate deliveries, repairs, and vendor visits to keep office operations moving smoothlyHelp set up and break down for company events, off-sites, and all-hands meetingsTrack and reorder office supplies and pantry items before they run outFlag facilities issues quickly and follow through on next steps until they're resolvedTake on ad hoc projects that make the office run better as the team growsWhat You'll Bring2+ years in an office administration, coordination, or operations support roleExperience supporting an office move or physical relocation is a strong plusHighly organized, with the ability to juggle several small tasks at once without dropping any of themComfortable being hands-on — this is not a desk-only role, especially during the moveClear, friendly communicator who employees feel comfortable approachingA proactive mindset — you spot the supply closet running low or the chair that's broken before someone has to askProficiency with basic office tools (calendar systems, email, spreadsheets)Who You AreYou take pride in things running smoothly, even when no one's watching to noticeYou stay calm and organized during a chaotic day — a move, an event, a last-minute office issueYou're a team player who's happy to jump in wherever's needed, without needing the task to be "your job" firstYou communicate clearly and warmly, whether it's a supply update or a moving-day logistics...