Warehouse Manager

Who We Are:

Integrated Medical Systems, Inc. (IMS), founded in 1994, is one of the leading national distributors within the alternate site market.  We strive to continually exceed expectations by cultivating valued partnerships and delivering on our commitment to always put our customers first. We offer flexible rental and purchase options for a vast line of disposable and rental products specific to infusion, respiratory, enteral feeding, oncology, and cleanroom. 

People at IMS are innovative, dedicated, and experienced to enhance our customer’s experience from start to finish. By joining us, not only will you be working alongside industry experts and thought leaders, but also with a company recognized for its dedication to employee growth and well-being.

What We’re Looking For:

We are looking for an experienced warehouse supervisor to manage and oversee all warehouse activities, ensure efficient processes, and maximize warehouse productivity. The warehouse supervisor's responsibilities include supervising employees, coordinating logistical processes, ensuring the quality of goods, and preparing relevant documentation.

To be successful as a warehouse supervisor you should be experienced in optimizing warehousing processes and be an effective team leader. An outstanding warehouse supervisor should be dependable and have excellent organizational and time management skills.

Requirements

Essential Responsibilities
Safety & Compliance

• Promote and maintain a culture of safety throughout the warehouse.
• Ensure compliance with OSHA regulations, company safety policies.
• Conduct regular safety inspections, audits, and safety meetings.
• Investigate accidents and implement corrective and preventive actions.
• Ensure proper use of PPE, forklift safety, dock safety, and Lockout/Tagout procedures.
• Maintain employee training records and certifications.

Receiving Operations

• Manage daily receiving activities for domestic and international shipments.
• Verify quantities, product condition, and documentation.
• Coordinate with Purchasing to resolve shortages, damages, discrepancies, and vendor issues.
• Maintain accurate inventory from receipt through put-away.

Inventory Management

• Maintain inventory accuracy through cycle counting and reconciliation.
• Oversee replenishment activities to support uninterrupted order fulfillment.
• Ensure proper product rotation using FIFO (First In, First Out) and FEFO (First Expired, First Out) methodologies.
• Monitor inventory locations and optimize warehouse slotting.

Picking, Packing & Shipping

• Ensure accurate and timely order fulfillment.
• Monitor picking productivity, packing quality, and shipping accuracy.
• Meet customer service requirements for on-time shipment performance.
• Verify shipping documentation and compliance requirements.

Warehouse Management System (WMS)

• Manage daily warehouse transactions using WMS.
• Ensure inventory accuracy through proper system usage.
• Train employees in WMS processes and standard operating procedures.

 
Scheduling & Logistics

• Coordinate carrier appointments and transportation schedules.
• Balance labor resources based on workload forecasts.
• Collaborate with freight carriers and logistics providers to ensure service levels.

 
Productivity & Performance

• Establish and monitor warehouse KPIs including: 
  • Safety performance
  • Order accuracy
  • Managing Payroll to budget
  • Productivity

Quality Control

• Ensure products meet company and regulatory quality standards.
• Manage nonconforming material and quarantine processes.
• Support internal and external quality audits.
• Implement corrective and preventive actions.

Customer Service

• Work closely with Customer Service to resolve shipping issues and customer concerns.
• Ensure customer orders are fulfilled accurately and on time.
• Maintain high levels of responsiveness for urgent customer requests.

Cross-Functional Communication

• Maintain direct communication with Purchasing regarding inventory levels, shortages, supplier performance, and receiving issues.

Leadership

• Hire, train, coach, and develop warehouse personnel.
• Conduct performance evaluations and provide ongoing feedback.
• Create employee schedules and manage labor utilization.

Responsibilities

Requirements:

• 5+ years of warehouse leadership experience.
• Experience with Warehouse Management Systems (WMS) such as Epicor WMS, Latitude WMS, or similar is a must.
• Experience managing all aspects of a stand alone DC(50,000 +/- SF) to include security, maintenance, and employee relations such as hiring, training and disciplinary actions.
• Strong knowledge of inventory control, replenishment, FIFO/FEFO, shipping, and receiving.
• Knowledge of OSHA regulations and warehouse safety programs.
• Experience with continuous improvement methodologies (Lean, Six Sigma preferred).
• Strong leadership, organizational, and communication skills.
• Proficiency in Microsoft Excel and warehouse reporting.

How You’ll Make an Impact:

• Supervising warehouse staff and daily activities.

• Managing, evaluating and reporting on warehouse productivity.

• Tracking and coordinating the receipt, storage, and timely delivery of goods and materials.

• Ordering supplies and maintaining suitable inventory levels.

• Checking orders, bills, items received, inventory, and deliveries for accuracy.

• Maintaining records, reporting relevant information, and preparing any necessary documentation.

• Ensuring basic maintenance standards and compliance with health and safety regulations.

• Performing a daily inspection of the warehouse grounds.

• Coordinating and maintaining fleets and equipment.

• Communicating and coordinating with other departments and customers.

Benefits

Benefits:
● Paid time off
● 401(k) w/ matching
● Dental insurance
● Health insurance with 100% of premiums covered by IMS employees
● Vision insurance
● Employee Wellness Program through Revive Health