Executive Associate - US Commercialization Learning

Princeton, NJPosted Jun 23, 2026
Career Areas Career Stories Join Talent Community Candidate Login English English Italiano Español Français Português Norsk Deutsch 日本語 Bahasa melayu 中文 (简体) 中文 (繁體) 한국어 ภาษาไทย Nederlands Polski Yкраїнська Hrvatski Ελληνικά Magyar čeština Türkçe Pусский Haitian עברית Brazilian Português Dansk Suomi Svenska Français (Canada) Português (Portugal) Careers Home Life at BMS Career Areas Student Opportunities Events How We Recruit Career Stories Search this site Join Talent Community Candidate Login English English Italiano Español Français Português Norsk Deutsch 日本語 Bahasa melayu 中文 (简体) 中文 (繁體) 한국어 ภาษาไทย Nederlands Polski Yкраїнська Hrvatski Ελληνικά Magyar čeština Türkçe Pусский Haitian עברית Brazilian Português Dansk Suomi Svenska Français (Canada) Português (Portugal) Single PositionView All JobsExecutive Associate - US Commercialization LearningPrinceton - NJ - US No longer accepting applications.Job IDR1603744Date posted06/21/2026DepartmentNot ApplicableWhat We Are Looking ForThe US Commercialization Learning team is seeking a highly organized and service-oriented Executive Associate to enable operational excellence across the US Commercialization Learning organization. The selected candidate will be responsible for coordinating the people, processes, vendors, budgets, and events that underpin a scalable, data-driven learning operation. This role requires discretion, strong interpersonal skills, and a collaborative mindset to support the team's mission of delivering impactful learning experiences across the US commercial organization.Who You Will Work WithThis position is a headquarters-based role reporting to the Executive Director, US Commercialization Learning. The Executive Associate will work collaboratively across a fast-paced and complex matrix organization, which includes the WW Commercialization Learning team and Enterprise Learning Services. The role will partner closely with colleagues across Finance, HR, Sales Operations, Legal, and Compliance, as well as external vendors and service providers.Primary ResponsibilitiesTrack, analyze, and report on team budgets; process Statements of Work (SOWs), Master Service Agreements (MSAs), Purchase Orders (POs), and contract renewalsCollaborate with Finance to ensure accurate budget reconciliation and reportingMaintain budget dashboards and performance scorecards; support Compass planning cyclesCoordinate training and deployment of relevant processes and tools across the teamSchedule and coordinate meetings across the leadership and extended team, including 1:1s and leadership team (LT) meetingsManage agendas, meeting notes, and logistics; proactively resolve scheduling conflictsSet up and support webinars, town halls, and virtual collaboration sessionsLead end-to-end logistics for training programs and town hall events, including venue, catering, invitations, onsite support, and readiness planningPrepare and distribute attendee materials, handouts, and supporting documentationCoordinate Workday actions, headcount tracking, and access provisioning/deprovisioning for team membersEnsure structured, day-one onboarding experiences and clean offboarding processes for team membersMaintain distribution lists, Microsoft Teams spaces, and SharePoint sites; ensure accurate storage and accessibility of team records and learning assetsNurture productive relationships with internal partners and external vendorsCoordinate travel bookings, receipts, and expense submissions (Concur) for the Executive DirectorSupport guest and vendor visitor registrations with front deskDraft team announcements, track awards and accomplishments, and manage the shared mailbox and team calendarProvide comprehensive support handling confidential information with the highest level of integrity and discretionSupport special projects and time-bound initiatives as directedProactively identify opportunities to streamline processes, dashboards, and operational workflowsQualificationsAssociate's degree required;...

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