Open Records Specialist I

Job Title

Open Records Specialist I

Agency

Texas A&M University

Department

University Risk And Compliance

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Temporary/Casual Staff (Fixed Term)

Job Description

A Glimpse of the Job

The Open Records Specialist I, under general direction, is responsible for assisting with daily open records operations and processing routine open records information requests. Texas Public Information Act governs the activity of this position.

 

Essential Duties

Records Operations 

• Assists in coordinating the tracking, preparation and completion of regulatory filings and other compliance related documents

• Assists in ensuring that documents fulfill all requirements and meet regulatory deadlines

• Assists with monitoring compliance controls, including destruction records

• Assists more senior personnel with daily open records operations

• Enters routine information into appropriate databases and maintain records and logs 

• Runs various standard reports and more complex reports at the request of leadership

• Manually logs new requests received from sources outside the typical database

• Prioritizes incoming requests and escalates requests to appropriate personnel

• Tracks requests turnaround and other statistics

• Processes routine and non-complex open records requests

• Communicates with external stakeholders and answers customer questions regarding open records requests

• Completes cost estimates for routine requests.  

 

Assist the Director for Open Records

• Works with the System Office of General Counsel (OGC) throughout the request process

• Compiles and prepares responses to requests for OGC review

• Reviews responses and notes exceptions to disclosure and note information that is protected under the Family Educational Rights and Privacy Act (FERPA)

• Redacts information as directed by the Office of the Attorney General prior to release

 

What You Need to Know

Salary: $25/hour

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.  

Other: This is a temporary position that will end after 3-4 months.

Required Education and Experience

• Bachelor’s degree or equivalent combination of education and experience

• No experience required 

 

Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others

  

Other Requirements and Factors

• This position is security sensitive 

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures 

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements 

• This position allows alternate work location per TAMU guidelines 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.