Accounts Payable Specialist (Shift: 1:00 PM – 10:00 PM IST)

Eightfold is a global leader in an AI-native enterprise talent platform , trusted by the world’s largest & most respected Fortune 500 organizations. Our platform is built from the ground up, operating at scale across Azure and AWS, deployed in multiple regions globally, including IL4-compliant environments for the US Government, supporting users in 100+ countries and 30+ languages. Today, Eightfold is at the forefront of agentic AI, delivering intelligent agents that actively drive outcomes across hiring and talent workflows, while much of the industry is still experimenting with prototypes. Backed by over $410M in funding and valued at $2B+, we are defining the next era of agentic talent systems. What sets Eightfold apart is not just the technology & our mission, but the team behind it. We are a deeply technical, execution-driven organization that values ownership, collaboration, and high standards. Our engineers, product leaders, and go-to-market teams work closely together — in person and across functions — to build systems that scale in the real world. If you’re excited to work on hard problems, move with urgency, raise the bar every day, and help build agentic systems that transform how the world works, Eightfold is the place to do it. Location: Noida or Bangalore, India Shift Timing: 1:00 PM – 10:00 PM IST Function: Finance & Accounting – Accounts Payable / Travel & Expense Reports To: Senior Manager – Accounts Payable & Travel and Expense (T&E) Role Summary: We are looking for an AP and T&E Specialist to primarily support Travel & Expense (T&E) operations, with working exposure to core Accounts Payable (AP) processes, across multiple entities (US, India, UK, Germany, Ireland, and Canada), reporting to the Senior Manager – Accounts Payable & Travel and Expense (T&E). This role is primarily focused on T&E -reimbursement approvals, travel/expense compliance, and card program administration, month end close and reconciliations — with additional AP support responsibilities including invoice processing, vendor coordination, month end close and reconciliations. The ideal candidate brings hands-on T&E experience, is comfortable working across modern finance systems and AI-enabled AP/T&E platforms and is open to building deeper AP ownership and month-end close skills on the job. This is a shift-based role (1:00 PM – 10:00 PM IST) supporting global stakeholders across different time zones. Key Responsibilities: Process and approve employee travel and expense reimbursement claims across entities, reviewing flagged items and following up for clarification or missing documentation. Validate travel bookings, payment methods, and cardholder details to ensure compliance with company travel policy. Approve corporate purchase card and virtual card transactions, and support administration of physical and purchase card programs issued to employees. Act as the first point of contact for employee queries on reimbursements, travel bookings, and card transactions via Slack and email. Investigate and resolve transaction sync errors in the systems. Resolve and escalating to the manager where required. Support T&E month-end activities accrual postings for pending reimbursements, reclassification of advance travel costs, and preparation of management reports. Support onboarding and training of employees on Navan and company travel/expense policy, acting as a go-to resource for policy questions. Track and flag recurring T&E policy compliance exceptions for review with the Senior leadership team. Support invoice processing and PO coordination booking invoices in ZIP, tracking pending items against purchase orders, and coordinating with procurement/vendor owners to resolve exceptions and expedite past-due invoices. Assist with vendor master and payment support updating vendor banking details, W9/W8, and statutory documents; escalating India-specific compliance items (GSTIN, PAN, MSME)...