Job Posting Title

Administrative Assistant I

Agency

306 PARDON AND PAROLE BOARD

Supervisory Organization

Pardon and Parole Board

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Job Description

Basic Purpose

Positions in this job family are assigned responsibilities involving skilled medical transcription work in typing medical reports from dictating equipment or from physicians notes or other sources.

Typical Functions

• Transcribes various permanent, confidential, legal, medical documents, including histories, physical examinations, operative reports, discharge summaries, x-rays, EEG's, consultations and letters of correspondence for physicians, psychiatrists, social workers, psychologists and other professional staff as appropriate.
• Abstracts information from discharge records to compose first draft of discharge summary in keeping with individual physician preference and style for reporting.
• Communicates with clinicians concerning required documents that are delinquent or incomplete.
• Provides transcribed documents to the medical records unit and clinician.

Level Descriptor

This is the career level of the job family where employees are responsible for performing a full range of work in transcribing various forms of notes and records, including dictation, written notes, charts and other documents.

Education and Experience

Education and Experience requirements at this level consist of one year of experience typing and transcribing medical reports from dictating equipment; or an equivalent combination of education and experience, substituting the successful completion of a college/technical training course in medical transcription for only six months of the required experience.

Knowledge, Skills, Abilities, and Competencies

Knowledge, Skills, and Abilities required at this level include knowledge of medical terminology; of grammar, punctuation and spelling; of dictating and word processing equipment; of clerical office procedures; and of report and letter writing. Skill is required to type. Ability is required to follow instructions; to organize work; and to establish and maintain effective working relationships with others.

Special Requirements

Additional Job Description

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

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Agency Contact