Executive Business Administrator

Calendar and Meeting Management Manage the executive calendar to align time with business priorities, strategic goals, and urgent needs. Coordinate meeting logistics, preparation materials, decisions, and follow-up. Use discretion and judgment to prioritize meetings, delegate attendance, and resolve scheduling conflicts. Coordinate domestic and international travel, including itineraries, lodging, transportation, briefings, and schedule changes. Provide real-time travel support and ensure compliance with policies, tax requirements, visas, and passport requirements. Build relationships and communicate effectively Operate with agility in complex situations requiring executive-level coordination. Manage event logistics, vendors, budgets, policies, and space-planning needs. Manage expenses, budgets, supplies, and resource planning in compliance with company policies. Coordinate recruitment, executive onboarding, hiring, onboarding, and offboarding activities with Staffing and business partners. Mentor Business Support professionals and strengthen an inclusive team culture. Lead team experience initiatives that support morale, growth, and community connection. Support EA community management, including role-scope evolution, reorganizations, coaching, and career development. 7+ years administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management. Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience. 4+ years experience serving as mentor or direct/indirect (e.g., team leader) supervisor to others. 5+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training). Experience mentoring, training, supervising, or supporting administrative professionals Experience managing administrative budgets, financial processes, and resource planning. Budgeting, expense management, and resource planning Business acumen, compliance management, and documentation Executive relationship management and high-impact communication Calendar management, meeting orchestration, and event planning Cross-team collaboration, team facilitation, and culture-building Discretion, organizational excellence, and sound judgment