Program Coordinator I - Recruiting & Admissions

Job Title

Program Coordinator I - Recruiting & Admissions

Agency

Texas A&M University Health Science Center

Department

Rural Medicine

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment 

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.    

 

Who we are  

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. 

What we want

The Program Coordinator I, Recruiting & Admissions, supports recruitment initiatives for the Texas A&M Naresh K. Vashisht College of Medicine. This role conducts outreach across Texas and guides prospective students through the admissions process. Responsibilities include coordinating communications, events, and maintaining recruitment data. The position also builds community partnerships to strengthen the applicant pipeline and support mission-driven recruitment.

What you should know

Salary: $45,000-$52,000/annually and will be commensurate based on the selected hire’s education and experience.   

Location/Schedule: Bryan, TX/Full-Time;

• This position may require up to 50% or more travel

• Ability to travel across Texas, including occasional early mornings, evenings, and weekends

Please note: This position is grant funded; future employment may be contingent upon future funding.   

We encourage you to apply! To help us learn more about your experience and interest in the role, please submit a cover letter and CV/resume. You can upload both documents in the CV/Resume section of the application. 

Responsibilities

Recruiting and Outreach:

• Primarily responsible for recruiting prospective medical school students from various Texas communities, serving as the face of the Texas A&M Naresh K. Vashisht College of Medicine in the field

• Travel to high schools, community colleges, college fairs, health career events, and community gatherings across Texas to deliver presentations and host informational sessions

• Direct prospective students to the correct contacts for their specific admissions, financial aid, and academic questions

• Coordinate program communications including prospect messaging, admissions follow-ups, and university-wide outreach campaigns

• Maintain databases of prospective students and conduct targeted outreach campaigns to drive-top-of funnel applicant traffic

• Build and sustain relationships with school districts, community organizations, local healthcare providers, and other regional stakeholders

Event Planning and Execution:

• Plan and execute recruiting events including information sessions, admitted student days, community health fairs, and networking events

• Meet individually with prospective students and families to promote the program and assist in completing applications

• Respond to inquiries regarding program offerings, prerequisites, and student financial aid options

Office and Administrative Support:

• Provide administrative support for specialized recruiting activities and projects

• Manage scheduling and confirmation of prospective student interviews and appointments

• Maintain interview calendars for multiple administrators and office needs

• May supervise, train, and evaluate student workers as needed

• Perform other duties as assigned, including support for broader Naresh K. Vashisht College of Medicine recruitment efforts

• Other duties as assigned

Required Education and Experience

• Bachelor’s degree or equivalent combination of education and experience

• Two (2) years of related experience

Preferred Licenses and Certifications

• A Class “C” vehicle operator’s license or ability to obtain within 30 days of employment

Preferred Qualifications

• Two (2) years of related experience in recruiting, administration, or a closely related higher education role

• Bachelor's degree

• Experience in student recruiting, admissions, or event planning

• Familiarity with rural Texas communities and their unique healthcare and educational challenges

• Advanced proficiency in Microsoft Excel and the full Microsoft Office suite

• Ability to develop and deliver presentations to small and large groups

Knowledge, Skills, and Abilities

• This position requires significant travel to rural areas and across Texas including occasional early mornings, evenings, and weekends

• Exceptional verbal and written communication skills, including experience developing outreach and communication plans

• Ability to work independently in the field and as part of a collaborative team

• Strong emotional intelligence, conflict management, organization, and customer service orientation

• Ability to manage multiple projects with varying deadlines and shift priorities as needed

• Detail-oriented with strong interpersonal skills suited to multiple audiences

• Self-directed problem-solver comfortable making independent decisions with minimal supervision

• Ability to deliver instruction and effectively adapt content to meet the needs of individuals and groups

Why Texas A&M University? 

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.   

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums  

• 12-15 days of annual paid holidays   

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month  

• Automatic enrollment in the Teacher Retirement System of Texas   

• Health and Wellness: Free exercise programs and release time  

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more   

• Educational release time and tuition assistance for completing a degree while a Texas A&M employee  

• Living Well, a program at Texas A&M that has been built by employees, for employees  

 

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.  

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.