Procurement Specialist

Procurement Specialist

JOB DESCRIPTION
 

Position Title: Procurement Specialist

Location: Humble, TX

Date Revised:  November 17th, 2022

FLSA Status:   Non-exempt

Reports To: Head of Supply Chain

SCHEDULE: 
Typically 8am – 4:30pm, Monday through Friday.  Usually 40 hours/week with 30 minutes lunch break unless other arrangements have been agreed to by the employer and the employee.

DESCRIPTION OF TASKS:

• Responsible for purchasing tasks including but not limited to:
  • Fulfilling purchase requisitions
  • Entering purchase orders
  • Negotiating pricing, quality of goods, deadlines, expectations etc. with vendors and sourcing competitive quotes from vendors for various material needs
  • Identifying new vendors
  • Setting up new vendors in the ERP system
  • Qualifying new vendors in collaboration with the EHS and QA department
• Leading the structuring of quotes received
• Liaising with suppliers and project managers regarding updates and details of goods
• Analyzing invoices to ensure accuracy of goods delivered
• Working closely with the projects team (SFS, Training, Business Improvement) to understand details of procurement requirements
• Joining pre-deployment meetings to anticipate needs
• Reviewing cost proposals and pricing information to guarantee most cost-efficient options are chosen
• Assisting in preparing and administering NDAs, contracts and term sheets with specific vendors
• Comparing bids from vendors and assisting in bid award determinations
• Evaluating vendor proposals to ensure that all requirements are met
• Confirming that terms and delivery dates are accurate
• Maintaining database regarding vendors performance and quality of product(s)
• Maintaining positive working relationships with strategic suppliers to assure cost, quality, and delivery targets are met
• Analyzing market and delivery trends to develop procurement technologies and processes that support those trends
• Performing other related duties as assigned
• Supporting inventory management
• Supporting in updating Fishbowl system for increased efficiency
• Ordering and managing office orders
• Wearing the proper safety equipment when in the warehouse
• Reading and comprehending labels to ensure proper processing
• Following safety rules at all times
• On occasion:
  • Preparing orders by processing requests and supply orders; pulling materials; packing boxes; placing orders in delivery area in coordination with the Inventory Manager
  • Assisting with goods receiving, including unloading trucks and checking in merchandise, sorting and placing materials or items on racks, shelves or in bins according to organizational standards
  • Handling packages without dropping or other brisk movements that could damage them
  • Assisting with site transition process
  • Assisting with onboarding new team members
  • Maintaining safe and clean work environment by keeping shelves, pallet area, and workstations neat, sweeping, dusting and mopping. Organizing warehouse and work area for orderliness at all times
  • Assisting other departments as needed
  • Assist in counting physical inventory as needed
  • Travel as needed (Up to 15%)

DEUTSCHE WINDTECHNIK CULTURE:
At Deutsche-Windtechnik, what sets us apart is our intense focus on our customer, employees and culture.  Our Mission is to be the most trusted O&M partner to wind farm owners while our Vision is to empower the Americas’ achievement of 100% renewable energy, one wind turbine at a time.  How to we accomplish this?  By building a team and a culture with the core values that are Transparent, Innovative, Guiding (advisor and partner), Efficient (cost conscious) and Rapid (agile and bold).

MENTAL REQUIREMENTS:

• Ability to comprehend and follow written and oral instructions to perform the essential functions of the position in a satisfactory manner
• Ability to read and interpret documents such as purchase requisitions, quotes, and procedures manuals
• Ability to write routine reports and correspondence
• Ability to deal with problems involving several variables in varying situations that require flexibility and quick adjustment.
• Ability to work with minimal supervision, given proper instructions.

REQUIRED EDUCATION, EXPERIENCE AND SKILLS:

• High School diploma or equivalent required
• Proven previous procurement experience required
• Inventory, equipment maintenance, data entry and computer skills required
• Valid driver’s license and excellent driving record required
• Experience in a complex supply chain industry preferred
• Previous QuickBooks experience advantageous
• Forklift license advantageous
• Additional certification in the field of procurement advantageous
• Strong knowledge of the industry and market conditions
• Excellent written and verbal communication skills
• Impeccable negotiation and problem-solving skills
• Exceptional interpersonal skills and rapport building
• Flexibility to occasionally work longer hours as demanded by projects
• Ability to travel to meet vendors and suppliers as necessary
• Good organization and time management
• Dependable and reliable

PHYSICAL REQUIREMENTS:

• Willingness to perform repetitive tasks
• Ability to regularly lift and/or move objects 10-50lbs, and occasionally lift and/or move objects that weigh more than 75 lbs
• Frequently required to sit, stand, and walk
• Occasionally required to stoop, kneel, crouch or crawl or balance
• Specific vision abilities required for this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust and focus
• On occasion handle physically demanding movements like pushing, pulling, bending down and lifting of packages

EQUIPMENT, MACHINES, TOOLS USED:

Microsoft Office applications, (Word, Excel, Power Point, etc.) and operation of office equipment (computers, tablets, cell phone, copier, etc.) as well as forklift

DESCRIPTION OF WORK ENVIRONMENT:

Duties are performed in a climate-controlled office setting or a warehouse environment which has ceiling fans but is not climate controlled.

ADDITIONAL INFORMATION:

This job description in no way states or implies that these are the only duties to be performed by the employee filling this position.  Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by management.  Management has the right to add to, revise, or delete information in this job description. Reasonable accommodation will be made to enable qualified individuals with disabilities to perform the essential functions of this position.

This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

Equal Employment Opportunity Statement
Deutsche Windtechnik is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, protected veteran or military status, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected under Federal law from discrimination.