HR & Admin Specialist (d/f/m)

Skip to main contentEnglishEnglishBack to all jobsHR & Admin Specialist (d/f/m)JA Solar - MadridFull-timePermanent employeeApply for this jobYour missionJob Title HR & Admin Specialist  Position, Location, Department Full-time | Madrid | HR & Admin Europe  Position Summary The HR & Admin Specialist is responsible for delivering day-to-day HR operations and administrative support to ensure efficient office operations and a positive employee experience. The role supports the full employee lifecycle, local HR administration, payroll coordination, office management, and general administrative activities while ensuring compliance with company policies and local legislation. As an individual contributor, the role works closely with the Head of HR & Admin Europe, HR Business Partners, employees, and external service providers to deliver high-quality operational HR and administrative services.  Reporting Line Reports to the Head of HR & Admin Europe  Major Responsibilities HR Operations Support the full employee lifecycle, including onboarding, offboarding, and employee administration. Maintainaccurateemployee records, HR documentation, attendance, leave management, and HR system updates. Coordinate monthly payroll administration by collecting and validating payroll information and acting as the liaison with external payroll providers. Support employee benefits administration and coordinate with external providers. Support local Occupational Health & Safety (PRL) activitiesin accordance with Spanish legislation. Provide day-to-day HR support to employees regarding HR policies, payroll, benefits, social security, and administrative matters. Support employee engagement initiatives, internal events, and employer branding activities. Office & Administrative Support Coordinate day-to-day office operations, facilities, office supplies, and workplace services. Manage office correspondence, visitors, documentation, filing systems, and administrative records. Coordinate domestic and international business travel and act as the primary contact for travel service providers. Manage contracts and internal approval processes for office-related services. Maintain local IT inventory and coordinate IT-related requests with internal and external support teams. Vendor & Financial Administration Support accounts payable processes and coordinate invoices with Finance. Coordinate relationships with office suppliers and external service providers. Support procurement of office-related services andidentifycost-effective administrative solutions. Cross-Functional Support & Continuous Improvement Collaborate with HR, Finance, IT, Legal, and other internal functions to support business operations. Contribute to continuous improvement of HR and administrative processes, documentation, and ways of working. Support additional HR and administrative projects as assigned. Your profilePerformance Indicators Accuracy and timeliness of HR administration and payroll coordination Employee satisfaction with HR and administrative support Timely onboarding and offboarding execution Accuracy of employee records and HR documentation Efficient office operations and vendor management Compliance with local labour legislation, PRL requirements, and internal policies Delivery of assigned HR and administrative projects Required Qualifications Bachelor's degree in Human Resources, Business Administration, Administration, or a related field. Minimum 2 years of experience in HR operations, office administration, or a related support function. Experience supporting payroll administration, employee lifecycle processes, and office operations. Experience with Spanish labour legislation and Occupational Health & Safety (PRL) requirements is an advantage. Experience coordinating domestic and international business travel is an advantage. Proficiencyin Microsoft Office and HRIS/ERP systems. Fluent in Spanish and English (C1); Chinese is an advantage. Skills & Competencies Strong...