Conference Operations Coordinator

All Jobs  >  Conference Operations Coordinator Apply Conference Operations Coordinator Las Vegas, NV Apply Job Type Full-time Description ABOUT VITICUS GROUPAt Viticus Group, we are more than just an organization — we are a community of innovators, educators, and professionals dedicated to advancing science, medicine, and education. Based in Las Vegas, we provide hands-on continuing education courses, conferences, and training programs that connect experts from around the world with the latest advancements in research, technology, and practical application. Our mission is to bridge the gap between cutting-edge science and real-world practice, empowering professionals to take what they learn and apply it in meaningful ways that improve lives, industries, and communities. Are you someone who loves science, thrives on learning, and gets inspired by innovation? Join us as we teach and share the discoveries that drive progress — because at Viticus Group, education fuels innovation.JOB SUMMARYThe Conference Operations Coordinator – Housing is responsible for supporting the Operations Department with successfully organizing Viticus Group events. This position will support the Operations Team with several administrative duties. This position requires the ability to work flexible hours according to business needs to include evenings and weekends, if necessary. EDUCATION, EXPERIENCE SKILLS & ABILITIESEDUCATIONBachelor’s degree in Hospitality, Event Management, Business Administration, or a related field preferred.EXPERIENCE3–5 years of experience in event planning, conferences, or tradeshows.Non-profit or association experience highly desirable.Experience working in a fast-paced environment with multiple priorities and deadlines.Proven experience supporting cross-functional teams and external partners.Demonstrated success in customer service and client relationship management.SKILLS & ABILITIESOrganization & Time ManagementHighly organized and detail-oriented.Excellent time management and prioritization skills.Ability to work independently while managing multiple priorities.CommunicationExcellent verbal and written communication skills.Advanced ability to read and interpret written information.Writes clearly and informatively; edits work for spelling and grammar.Speaks clearly and persuasively in positive or negative situations.Listens and seeks clarification; responds well to questions.Demonstrates strong group presentation skills and active meeting participation.Technical ProficiencyProficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).Interpersonal SkillsStrong customer service orientation with a positive attitude.Ability to work effectively within a team environment.Demonstrates sound judgment, decision-making, and problem-solving skills.Capability to establish appropriate professional boundaries while developing supportive relationships with staff and board members.Professionalism & Alignment with MissionFully embraces, embodies, and upholds the organizational Mission and Vision.Ensures strong collaborative relationships internally and externally to enhance service quality.Represents the organization positively with all stakeholders, treating others with respect and dignity.Demonstrates passion, compassion, and professionalism at all times.Additional RequirementsAvailability to work 12 months per year.Flexibility to work evenings and weekends as required by business needs.Ability to travel for conference dates.Ability to educate and engage a variety of stakeholders through both formal and informal presentations.Interest in learning organizational practices and culture to support continuous improvement. JOB SPECIFIC DUTIES Coordinate services offered at all Annual Conferences and large year-round campus events.  Coordination and management of third- party vendors. Speaker/BOD/Staff  housing administrative assistance for Annual...