Contracts Administrator II

Role Profile

This role will be responsible for assessing customer quotations and orders to establish that contract prices and conditions of supply meet the Company’s requirements (as well as relevant legislation) to integrate accepted orders into the ERP system. Additionally, this role will work alongside key functions to ensure that the contract review process is stable and adhered to throughout the business. 

Key Accountabilities and Responsibilities

• Participate in a positive and proactive EHS culture across the site.
• Ensure all new and repeat orders have followed the contract review process and is signed off by the relevant stakeholders before sign off.
• Identify contractual, commercial or operational risks early and work with stakeholders to develop suitable mitigation plans. 
• Arrange for order acknowledgement of a unique set of part numbers, confirming delivery commitments in conjunction with the business unit. 
• Prepare new order and order amendment data for the monthly contract review meetings. 
• Liaise with the functional and operational leaders on all issues within the contract that may prevent the business from achieving its goals and objectives.
• Liaise with the operations team on all issues where late delivery or acceptance of orders where failure to deliver on time may prejudice the business reputation or incur consequential liabilities.
• Provide regular reports on all contractual matters appertaining to improve business performance.
• Prepare and submit to the customer any necessary cost recovery claims (tooling, compensation claims etc.) in order to ensure timely payments are received.
• Manage the input and receipt of quotes into a quote system, liaising with engineering and ensuring quotations are delivered compliantly and on time.
• Actively engage and drive necessary actions within the SIOP process
• To undertake other duties that falls within the skills of the individual that may be required from time to time.
• Review customer quotations, purchase orders and contractual documentation to ensure compliance with company policies, customer requirements and applicable legislation. 
• Administer all contract amendments, ensuring ERP data remains accurate throughout the life of the contract. 

Person Specification

• Ability to communicate to a variety of different audiences both orally and in writing
• Strong interpersonal skills
• Strong organisational skills with the ability to hit monthly key performance indicators.
• Sound understanding of ERP Systems
• Ability to work to short deadlines
• Ability to balance a number of priorities at once
• Good Microsoft Excel skills
• Excellent facilitation skills